Administrative Assistant - Research Center Operations

University of Chicago; Lemont (IL); On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

Health insurance

Paid time off

Job summary

The University of Chicago’s PME ChemMatCARS division seeks a capable Administrative Assistant to support day-to-day procurement, office, and finance operations at the Argonne National Laboratory campus. The role requires strong data gathering, organization, and communication skills, with the ability to work with diverse stakeholders and senior leaders.

Reporting to the Executive Director, you will help coordinate meetings, manage schedules, and assist with outreach activities and event planning

Qualifications

• Minimum requirements include vocational training or equivalent experience.
• Strong organizational and communication abilities are essential.
• Experience supporting faculty in an academic or research environment is preferred.

Responsibilities

• Serve as point person for visitors and scheduling of user experiments.
• Assist with outreach activities and maintain the website.
• Collect and analyze beamline statistics and publications.
• Process purchasing orders and support expense reimbursement and reports.
• Maintain spreadsheets and assist with accounting ledgers and Oracle.
• Support construction and operation activities for new beamlines and increased capacity.

Skills

Organizational skills

Communication

Team collaboration

Education

Vocational training / equivalent experience

Tools

Microsoft Office

Dropbox

Box

Oracle

EndNote

Job description

The University of Chicago’s PME ChemMatCARS division seeks a capable Administrative Assistant to support day-to-day procurement, office, and finance operations at the Argonne National Laboratory campus. The role requires strong data gathering, organization, and communication skills, with the ability to work with diverse stakeholders and senior leaders.

Reporting to the Executive Director, you will help coordinate meetings, manage schedules, and assist with outreach activities and event planning