Administrative & Compliance Operations Manager

Centerra; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Benefits package

Job summary

Constellis is seeking an Administrative Support Manager for Argonne National Labs in Lemont, IL. The role focuses on administrative, compliance tracking, financial documentation, fleet coordination, and records management under a contract framework.

The position requires handling payroll, billing, and audit-ready documentation, with emphasis on confidentiality and regulatory compliance in a security-driven environment. This role supports event staffing and fleet operations on site.

Qualifications

• Experience in administrative management within a 24/7 operational or security environment.
• Experience in payroll processing, billing documentation, and financial recordkeeping preferred.
• Experience in fleet or asset management preferred.
• Experience in data handling, records management, and compliance documentation preferred.
• Ability to maintain confidentiality of personnel and operational information.
• Must hold individual Private Security Contractor License

Responsibilities

• Verify compliance testing for Protective Force personnel and schedule as required.
• Manage payroll and billing documentation for Protective Force Services, submit invoices for review.
• Initiate and complete Exception Reports and route for verification within 24 hours.
• Coordinate CLIN II documentation and maintain supporting materials for review.
• Maintain personnel files in accordance with law and contract requirements.
• Maintain training records and coordinate with Training Coordinator (recordkeeping focus).
• Provide administrative support for special event staffing as authorized.
• Coordinate fleet management including maintenance, estimates, and maintenance records.
• Conduct trending and analysis of vehicle accidents and fleet expenditures and provide reporting as required.
• Maintain Laboratory-owned in-car Mobile Video System (MVS) data and onsite organization.
• Maintain administrative and financial records in auditable form onsite.
• Log and document operational, administrative, compliance, and performance data as directed.
• Perform other duties within the contract scope as directed.

Skills

Payroll processing

Billing documentation

Financial records

Fleet management

Records management

Compliance documentation

Confidentiality

Private Security Contractor License

Job description

Constellis is seeking an Administrative Support Manager for Argonne National Labs in Lemont, IL. The role focuses on administrative, compliance tracking, financial documentation, fleet coordination, and records management under a contract framework.

The position requires handling payroll, billing, and audit-ready documentation, with emphasis on confidentiality and regulatory compliance in a security-driven environment. This role supports event staffing and fleet operations on site.