Administrative Assistant - Research

HSBC Group; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

HSBC Group in the United States is seeking an experienced Administrative Assistant - Research to provide day-to-day secretarial and general administrative support to assigned teams. You will manage calendars, schedule meetings, coordinate travel, and handle confidential information while ensuring accuracy and compliance.

This role requires strong organizational skills, excellent communication, and the ability to work independently with minimal supervision in a fast-paced environment.

Qualifications

• Extensive experience in secretarial or administrative duties.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks with accuracy and discretion.

Responsibilities

• Provide day-to-day secretarial and general administrative support to assigned teams.
• Schedule appointments, coordinate meetings, arrange travel logistics, and maintain calendars.
• Support cross-border travel administration; update Salesforce.
• Maintain Gifts & Entertainment register and perform updates/record-keeping.
• Prepare and submit travel and expense claims in Fusion; follow up for receipts/approvals.
• Coordinate Joiner/Mover/Leaver requests with relevant internal teams.

Skills

Secretarial Experience

MS Office

Communication Skills

Tools

MS Office

Job description

Some careers shine brighter than others.

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Administrative Assistant - Research

Responsibilities

• Provide day-to-day secretarial and general administrative support to assigned teams
• Schedule appointments, coordinate meetings, arrange travel logistics, and maintain calendars for assigned team members. Support cross-border travel administration; salesforce update
• Maintain the Gifts & Entertainment register and perform basic updates/record-keeping.
• Prepare and submit travel and expense claims in Fusion in a timely manner; follow up for missing receipts/approvals as needed.
• Coordinate Joiner/Mover/Leaver (JML) requests and liaise with relevant internal teams to complete tasks.
• Handle confidential information appropriately and follow Group information risk standards; escalation exceptions when identified.
• Complete ad-hoc administrative tasks and manage workload volumes while maintaining quality.

Requirements

• Possess extensive experience in secretarial or administrative duty
• Good communication and interpersonal skills
• Strong sense of ownership and problem-solving mindset
• Strong organizational and time management skills
• Proven ability to handle multi-tasks and work under pressure
• Very good common sense and capable of work independently with minimal supervision
• Proficient in MS Office

Proficient in MS OfficeYou’ll achieve more when you join HSBC.

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.

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