Administrative Assistant — Reports, Scheduling & Office Ops

D.r. Horton; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

D.r. Horton is seeking an Administrative Assistant to support daily operations in a fast-paced office environment. You will generate reports, manage files, order supplies, and help with budget monitoring, while acting as a key liaison for multiple departments.

The role requires strong communication, accurate data entry, and proficiency in Microsoft Office. You will greet visitors, coordinate meetings, and assist with travel arrangements as needed.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of related office experience.
• Professional and effective oral and written communication.
• Typing speed of at least 55 words per minute.
• Intermediate to advanced Microsoft Office proficiency.

Responsibilities

• Generate reports for management using graphs or document merges.
• Maintain and file documents; handle file requests and tracking.
• Order and renew office supplies and equipment; manage maintenance contracts.
• Prepare purchase requisitions and monitor budgets.
• Data entry for designated databases, including time and attendance.
• Provide secretarial and receptionist support: greet visitors, answer calls, sort mail, and schedule meetings.
• Prepare accurate office communications and meeting minutes.
• Coordinate departmental meetings and share information as requested.
• Communicate clearly; foster collaboration; take initiative for professional growth.

Skills

Oral and written communication

Typing 55 wpm

Office experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

D.r. Horton is seeking an Administrative Assistant to support daily operations in a fast-paced office environment. You will generate reports, manage files, order supplies, and help with budget monitoring, while acting as a key liaison for multiple departments.

The role requires strong communication, accurate data entry, and proficiency in Microsoft Office. You will greet visitors, coordinate meetings, and assist with travel arrangements as needed.