Executive Assistant

Talentify; Schaumburg (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(K)

Employee Stock Purchase Plan

Flex Spending Accounts

Life & Disability Insurance

Paid time off & holidays

Company benefits

Job summary

D.R. Horton, Inc. is seeking an Executive Assistant-BLD to support the Division President in the Executive Department.

The role requires arranging meetings, travel, and department activities, while creating compelling presentations and coordinating special projects with senior leaders. You will handle confidential information and manage complex schedules. Ideal candidates will have an associate degree or equivalent, 4–6 years of related experience, and strong MS Office skills.

Qualifications

• Associate degree or equivalent from two-year college or technical school.
• Four to six years of related experience and/or training.
• Ability to handle confidential information.
• Ability to organize and prioritize large volumes of information and calls.
• Ability to multi-task and attention to detail.
• Proficiency with MS Office and email.

Responsibilities

• Schedule and organize complex activities for senior management.
• Create and develop visual presentations for the Division President.
• Act as a project manager for special projects at the Division President's request.
• Type and design general correspondence, memos, charts, tables, graphs, business plans.
• Attend upper level manager meetings and take notes for distribution.
• Run and distribute reports electronically and in hard copy.
• Manage the Division President's schedule and priorities.
• Oversee building maintenance scheduling and vendor relations.
• Conduct new hire processing and coordinate new employee setup.
• Maintain professional and ethical standards to serve customers and company goodwill.

Skills

MS Office proficiency

Multi-tasking

Attention to detail

Communication

Education

Associate degree or equivalent

Tools

Email management

Job description

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at www.drhorton.com for more information.

D.R. Horton, Inc. is currently looking for an Executive Assistant-BLD in the Executive Department. The right candidate will provide executive assistance to the Division President.

Essential Duties and Responsibilities

• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
• Create and develop visual presentations for the Division President
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Division President, which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
• Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.
• Attend upper level manager meetings and take notes for documentation/distribution
• Run/distribute reports both electronically and as hard copies
• Assist the Division President in the management of his/her schedule
• Sort and distribute mail. Open mail and determine the level of priority
• Answer the phone and take messages or field/answer all routine and non-routine questions
• Maintain heavy involvement in complaint resolution
• Possess purchasing duties such as selecting vendors, negotiating contracts, and establishing inventory levels
• Approve ITRs
• Oversee building maintenance including scheduling/contracting pest control, scheduling the annual fire safety inspection of fire extinguishers/signs, acting as a liaison to property management, etc.
• Order office supplies and maintain postage
• Conduct new hire processing and coordinate new employee set up
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company

Education and/or Experience

• Associate degree or equivalent from two-year college or technical school
• Four to six years of related experience and/or training
• Ability to handle confidential information
• Ability to organize and prioritize large volumes of information and calls
• Ability to multi-task and attention to detail
• Proficiency with MS Office and email

Preferred Qualifications

• Meeting planning experience preferred
• Notary Public a plus

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including:

• Medical, Dental and Vision
• 401(K)
• Employee Stock Purchase Plan
• Flex Spending Accounts
• Life & Disability Insurance
• Vacation, Sick, Personal Time and Company Holidays
• Multiple Voluntary and Company provided Benefits

Salary Range: $60,000 - $90,000

Build YOUR future with D.R. Horton, America’s Builder. #WeBuildPeopleToo