Administrative Assistant/ Receptionist

Rehmann; Naples, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Rehmann is seeking an Administrative Assistant/Receptionist in Naples, FL. The role focuses on creating a strong first impression, managing calls, directing visitors, and coordinating mail and deliveries.

You will support travel arrangements, document preparation, and onboarding tasks while maintaining a professional, confidential demeanor. The position requires 2 years of experience and a high school diploma, with preferred associate degree.

Qualifications

• High school diploma required; associate degree preferred.
• Experience with MS Office and basic clerical tasks.
• Strong communication, organization, and customer service skills.

Responsibilities

• Answer phone and greet visitors, offer beverages, and direct to the right contact.
• Prepare meetings and events space, coordinate calendars and equipment.
• Handle mail, deliveries, and inter-office courier logistics.
• Assist with travel arrangements, reports, and onboarding as needed.
• Maintain reception area and marketing materials in a neat, stocked state.

Skills

Communication skills

Time management

Multitasking

Discretion/confidentiality

Customer service

Professional demeanor

Organization

Education

High school diploma

Associate's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Copier/Scanner/Printer

Job description

## Administrative Assistant/ ReceptionistApply: Florida - Naples (Rehmann Office): Full time: Posted Today: R-100566**Your Passion. Your Purpose.**If you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.No matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals – whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.To learn more about Rehmann, visit: https://www.rehmann.com/careers/**Job Description:**Essential Duties/Responsibilities:• Responsible for establishing great first impressions.o Answer the phone and greets visitors to the office; offers beverages and make themcomfortable.o Assist callers/visitors in reaching their intended Rehmann associate; direct to otherassociates or take messages/sends to voicemail as appropriate.o Receive/send mail, express packages, and coordinate deliveries.o Coordinate temporary workspaces for inter-office associates, IRS agents, clients, and othervisitorso Maintain the reception area to ensure it is neat, clean and well stocked, including updatedmarketing materials, publications, and refreshments.• Meeting/special event setup and coordination.o Review resource calendars for upcoming events and coordinate with meeting organizers.o Prepare meeting space, including technology, seating, and food/beverage needs.o Maintain the conference rooms to properly ensure they are neat, clean and well stocked.• Assist with travel arrangements, including but not limited to car rentals and lodging.• Assist with administrative work, including but not limited to:o Type correspondence, run and distribute reports and other documents.o Copy and prepare reports and other documents for distribution to clients and associates.o Scan and file documents.o Assist with new associate onboarding responsibilities as directed.o May order various office supplies.o Coordinate or assist with functions that are critical to the Firm.• May support a specific work product or department/practice. Required Skills/Abilities:• 2 years of experience preferred• H.S. Diploma required /Associate’s Degree Preferred• Working knowledge of Microsoft Office, including Microsoft Word to sufficiently prepare simplecorrespondence and reports and Microsoft Excel to sufficiently prepare basic spreadsheets anddisplays of information.• Ability to operate multiple phone lines, conference and video equipment, and documentproduction equipment such as copiers, fax machines, scanners, etc.• Basic understanding of the services, the basic purpose, and the terminology of the practice areasprovided by Rehmann sufficient to direct communications to appropriate associates.• Ask concise, targeted questions in order to fulfill objectives and task completion.• Demonstrate ability to handle communication in a discreet, professional, and confidential manner.• Strong time management, multi-tasking, and attention to detail skills.• Display ability to learn and willingness to perform all tasks and to assist others.• Demonstrate ability to work in a fast-paced environment, able to multitask while providingexceptional customer service.• Articulate in speech and writing; communicates in a clear, fact-based manner.• Demonstrate exemplary level of ethical behavior in accordance with professional standards.• Demonstrate professional image, maturity, self-confidence, and a positive attitude. We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.Rehmann is an Equal Opportunity Employer.