Administrative Assistant/Receptionist

Synchrony Health Services; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Paid vacation

Generous benefits

Educational assistance

Quarterly recognition ceremonies

Job summary

Synchrony Health Services in Louisville, KY seeks an administrative professional to support the senior leadership team with calendar management, travel coordination, and the preparation of presentations and printed materials.

The role includes updating forms, coordinating engagement events, distributing reports, and assisting with internal communications, while upholding high standards of accuracy and confidentiality.

Qualifications

• Two or more years of administrative or communications experience.
• Healthcare, senior living, pharmacy or long-term care experience preferred.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provides administrative support to the senior leadership team.
• Updates and maintains forms, manuals, handouts, presentations, and other documents.
• Coordinates employee engagement events such as quarterly ER3 recognition and service awards.
• Manages campus start-up/closure processes and arranges meetings and travel.
• Prepares marketing materials and recruitment communications as requested.
• Compiles data and distributes reports for leadership, including GPTW and LSS results.
• Maintains company resources, directories, and schedules, ensuring accuracy.
• Supports travel, gifts, and market analysis materials as needed.

Skills

Administrative experience

Communications

Microsoft Office

Education

High School diploma or equivalent

College courses preferred

Tools

Microsoft Office Suite

Job description

Overview

At Synchrony Health Services, we offer collaborative clinical solutions for multiple aspects of senior housing and long-term care including pharmacy, rehabilitation, and lab. United by our culture of service, we believe in blending compassion with clinical expertise, to the benefit of our partners, our employees, and most importantly, the people we serve.

We offer a competitive compensation and benefits package including:

Competitive Salaries - Weekly Pay!

Paid vacation

Generous Benefits

Educational Assistance Programs

Quarterly employee recognition ceremonies

And much more!

Synchrony Health Services complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.

Synchrony Health Services cumple con las leyes federales de derechos civiles aplicables y no discrimina por motivos de raza, color, nacionalidad, edad, discapacidad o sexo.Synchrony Health Services 遵守適用的聯邦民權法律規定，不因種族、膚色、民族血統、年齡、殘障 或性別而歧視任何人。

Responsibilities

Life at Synchrony Pharmacy is about meaningful work, supportive people, and a schedule that truly allows for balance. As a long-term care pharmacy, our teams support senior living communities rather than high-traffic retail pharmacies so you can focus on quality, accuracy, and patient care without the pressure of being customer-facing.

Qualifications

Summary

Responsible for providing administrative and project support as well as meeting organization and management for the senior leadership team.

Duties and Responsibilities

• Provides administrative support to the senior leadership team.
• Updates and maintains various forms, manuals, handouts, presentations, and other miscellaneous documentation to support business needs.
• Assists with the coordination of employee engagement programs such as quarterly ER3 recognition events at campus locations, Service Awards, Birthday/Holiday cards, administration of STARS recognition program and approves electronic nominations.
• Reviews, distributes and monitors the campus start-up form and closure process.
• Arranges meetings, location, rooms, meals and the preparation of printed materials for assigned company functions (e.g., employee appreciation, Home Office ER3 meetings, holiday parties, PD meetings, etc.).
• Assists with travel arrangements as needed.
• Plans and assists with customer appreciation gifts and cards for holiday and other events as directed by senior Leadership.
• Prepares and ships various related promotional materials to facilities upon request.
• Assists the Synchrony Health Services team with printed materials and handouts for trade shows, Internet research, sales target and facility information.
• Compiles and distributes data and reports for the leadership team to include GPTW and LSS results, pillar and quarterly goals.
• Updates and maintains various business resources to include the P:drive, directories, organization charts, and Zoom and Attendify accounts.
• Coordinates the distribution of recruitment mailers and various recruiting materials.
• Creates and updates spreadsheets and company/employee directories as necessary or upon request of Senior Leadership (e.g., Program Director’s Quarter Goals, Therapy Scores, etc.).
• Updates, prints, and distributes marketing materials such as facility specific brochures and flyers.
• Orders uniforms, supplies and business cards and creates name tags as needed.
• Prepares, organizes, and sets up market analysis materials through web research and other data sources.
• Conserves resources by adhering to financial stewardship using prudent judgment related to expense(s)incurred by the Company.
• Annual Meeting will require travel and overnight stay for at least three nights, other job-related travel is minimal with overnight stay as necessary.
• Supports facilities, departmental goals, and the overall objectives of the Company.
• Complies with all laws, regulations and standards of ethical conduct.
• Responsible for uncompromising levels of cleanliness and safety.
• Leads by Example (LBE), upholds and promotes the culture, vision, mission, and values of the Company.

• High School diploma or equivalent required. College graduate or some college classes preferred.

Experience

• Two (2) or more years administrative or communications experience required. Healthcare, senior living industry, pharmacy, therapy or long-term care environment preferred.
• Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.