Administrative Assistant/Receptionist

Synergy Construction Group; Illinois; On-site; USD 38,000 - 52,000; Full time

Job summary

Synergy Construction Group in Chicagoland is seeking an Administrative Assistant/Receptionist to be the face of our office and support day-to-day operations, including basic accounting tasks. You’ll greet visitors, route calls, manage mail, and help keep files organized.

This role offers variety, collaboration with subcontractors, and opportunities to learn construction workflows. Strong organizational and communication skills will help you thrive in a busy office environment.

Qualifications

• Experience in office admin, reception, or similar role.
• Exposure to invoicing, reconciliation, or financial admin tasks.
• Experience in a construction environment is preferred.

Responsibilities

• Answer and route incoming calls; greet visitors.
• Manage deliveries and incoming/outgoing mail.
• Enter invoices and assist with credit card reconciliation.
• Support basic accounting tasks with accuracy and timeliness.
• Order and maintain office supplies.
• Assist subcontractors with waivers and documentation.
• Keep files organized (digital and physical).
• Maintain common areas (kitchen, conference rooms).
• Support office events and general coordination.
• Provide admin support to leadership.
• Notarize documents as needed.

Skills

Office administration

Reception

Invoicing

Credit card reconciliation

Strong organization

Professional communication

Team oriented

Job description

Job Description

Job Description

Administrative Assistant / Receptionist | Be the First Impression at Synergy Construction Group

At Synergy Construction Group, we’re not just building structures—we’re building careers, relationships, and a reputation for doing things the right way. We’re looking for an Administrative Assistant/Receptionist to serve as the face and voice of our company and to support day-to-day office operations including basic accounting tasks that keep everything running smoothly. This is a key role—often the first interaction clients, subcontractors, and partners have with Synergy. You’ll help create a professional, welcoming experience so if you enjoy variety, staying organized, and being the go‑to person, we’d love to connect.

What You’ll Do

• Answer and route incoming calls; greet visitors
• Manage deliveries and incoming/outgoing mail
• Enter invoices and assist with credit card reconciliation
• Support basic accounting tasks with accuracy and timeliness
• Order and maintain office supplies
• Assist subcontractors with waivers and documentation
• Keep files organized (digital and physical)
• Maintain common areas (kitchen, conference rooms)
• Support office events and general coordination
• Provide admin support to leadership
• Notarize documents as needed

What We’re Looking For

• Experience in office admin, reception, or similar role
• Exposure to invoicing, reconciliation, or financial admin tasks
• Experience in a construction environment is preferred
• Strong organization and attention to detail
• Clear, professional communication
• Reliable, proactive, and team-oriented
• Friendly, helpful attitude

Why This Role Matters
You’re the front door to our company—and a key support to our internal operations. Your work directly impacts how we show up every day, both externally and internally.

Company Description

Synergy Construction Group has been building across Chicagoland for over 16 years—and we’re just getting started! As a General Contractor and Developer since 2009 and with a strong team and a healthy pipeline of work ahead, we adapt to meet the needs of the market and to bring to life our clients' vision. From multi-family housing and adaptive reuse to medical renovations, retail buildouts, and high‑end interiors - big or small, commercial or residential - we bring the same level of care and craftsmanship to every project.

We’re proud of the reputation we’ve earned for being reliable, collaborative, and committed to delivering exceptional results for our clients. Our company is led by four hands‑on owners who know the industry inside and out and backed by a team that genuinely enjoys working together. At Synergy, we believe great work starts with great people.

Company Description

Synergy Construction Group has been building across Chicagoland for over 16 years—and we’re just getting started! As a General Contractor and Developer since 2009 and with a strong team and a healthy pipeline of work ahead, we adapt to meet the needs of the market and to bring to life our clients' vision. From multi-family housing and adaptive reuse to medical renovations, retail buildouts, and high‑end interiors - big or small, commercial or residential - we bring the same level of care and craftsmanship to every project.

We’re proud of the reputation we’ve earned for being reliable, collaborative, and committed to delivering exceptional results for our clients. Our company is led by four hands‑on owners who know the industry inside and out and backed by a team that genuinely enjoys working together. At Synergy, we believe great work starts with great people.