Administrative Assistant/Receptionist

HDR; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company, HDR, seeks an Administrative Assistant/Receptionist to support its office staff and manage reception duties. The role is essential in maintaining a welcoming environment and involves varied administrative tasks, requiring strong communication skills and proficiency in MS Office. Ideal candidates will be detail-oriented and able to handle a fast-paced work setting, contributing to a collaborative culture.

Qualifications

• Strong verbal and written communication skills including grammar and proofreading.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Experience handling confidential information.

Responsibilities

• Manage reception duties including answering calls and greeting visitors.
• Support project coordination including typing and editing documents.
• Maintain confidential and sensitive records as required.

Skills

Communication

Organization

Self-motivation

Attention to detail

Flexibility

Education

High School diploma or equivalent

Tools

MS Office

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant/Receptionist, we'll count on you to:

• • This role will sit at the front desk that requires attendance from 8 am to 5 pm Monday – Friday, in person.
  • Provide support for staff as needed, including reception duties, answering, and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, coordinating incoming and outgoing mail and lunches.
  • Provide support to office staff in preparation of conference rooms for meetings including cleanliness, organization, and ensuring that equipment is functional and ready for use.
  • Support the Administrative Office Manager in coordination of employee engagement and in-office activities.
  • Support the administrative functions of the organization's Quality Management System (QMS)
  • Support Project Coordinators and Project Managers with project work such as:
    • Type, revise, and combine materials such as correspondence, construction specifications, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough drafts, corrected copy, or previous versions.
    • Proofread and edit documents for grammar, spelling, punctuation, and format.
    • Complete word processing as needed, including letters, memos, reports, and labels.
  • Coordinate common work/kitchen space and ensure materials/supplies are purchased, available, and organized.
  • Provide meeting setup, travel arrangements, and other miscellaneous tasks/projects as needed.
  • Preparing and maintaining confidential and sensitive records, files, and reports
  • Some basic accounting duties and support the procurement reconciliation monthly process.
  • Perform other duties as needed.

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.