Warehouse Receptionist/Administrator

Deugro (Scandinavia) Oy; Baytown (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading freight forwarding company is seeking a full-time Warehouse Receptionist/Administrator to join their team in Baytown, Texas. This dual-role involves providing administrative support to warehouse operations while serving as the first point of contact for visitors and callers. The ideal candidate will have a high school diploma, relevant experience, and strong communication skills.

Benefits

Flexible individual development opportunities

Motivating international environment

Qualifications

• At least 2-3 years of relevant freight forwarding experience.
• Experience across sea, air, and road transportation logistics preferred.
• Computer literacy with logistics systems desired.

Responsibilities

• Provide administrative support ensuring smooth warehouse operations.
• Greet and direct visitors, maintain organized front desk.
• Perform data entry and manage inventory control logs.

Skills

Communication

Organizational skills

Attention to detail

Customer focus

Team player

Bilingual (Spanish)

Education

High School diploma or GED

Tools

Microsoft Office

Job description

The first company of the deugro group, deugro was founded in 1924 in Frankfurtam Main, Germany, by Carl E. Press, Sr. and is today a leading freightforwarder in the field of turnkey projects, heavy lift and special transportson both a national and an international level.The deugro group specializes inseveral independently operating service areas to ensure the successful handlingof the operative business for the deugro group. All supporting functions suchas Controlling, Finance, Human Resources, Business Processes and IT,Consolidation, Marketing, and QHSES are consolidated in one entity.

Become a part of our Warehouse Team team at one of ourlocations inBaytown, Texas. For the next possible date we are lookingfor you fulltime (40h/week) as the Warehouse Receptionist/Administrator!

The Warehouse Receptionist / Administratoris responsible for providing administrative support to the warehouse operationsteam while also serving as the first point of contact for visitors and callers.This dual-role position ensures the smooth flow of warehouse documentation,inventory records, and front-desk activities with a focus on professionalism,accuracy, and efficiency.

Supervisory Responsibilities:

This position does not supervise staff but workscross-functionally with internal teams, clients, and external vendors.


Essential Responsibilities:


Reception Duties:

• Greet and direct all visitors, vendors, and drivers in a professional and courteous manner.
  
• Answer and route incoming calls promptly, taking messages as needed.
  
• Maintain a clean and organized front desk and reception area.
  
• Receive, sort, and distribute incoming mail and packages.
• Monitor and manage visitor logs and ensure all guests comply with safety procedures.

Administrative Duties:

• Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing.
  
• Maintain and update shipping, receiving, and inventory control logs.
  
• Assist with generating shipping labels, bills of lading, and other required paperwork.
  
• Coordinate office supply orders and maintain stock of administrative materials.
  
• Support warehouse team with filing, reporting, and recordkeeping tasks.
  
• Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts.
  
• Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs.
  
• Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment.
• Liaise with vendors and service providers for facility-related needs or repairs.

Warehouse Coordination:

• Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments.
  
• Schedule dock appointments for incoming and outgoing freight.
  
• Monitor inventory and assist with cycle counts and reconciliation as needed.
  
• Help track and resolve discrepancies in shipping or receiving documentation.

Minimum Education Qualifications:

High School diploma or GED and at least 2–3 years of relevant freight forwarding experience. Experience across sea, air, and road transportation logistics preferred.


Knowledge, Skills and Abilities Preferred:

• Excellent communication and organizational skills.
  
• Attention to detail and ability to prioritize.
• Strong team player with a proactive mindset.
• Computer literacy with Microsoft Office and logistics systems.
• Customer-focused and performance-driven.
• Knowledge of compliance and freight forwarding best practices.
• Applicantsresiding in or near the Baytown, Texas area will be strongly considered.This preference is intended to support operational efficiency and is notintended to exclude any qualified applicants.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up-to 25 pounds for files, computer printouts on occasion.

Minimum Education Qualifications:

High School diploma or GED and at least 2–3 years of relevant freight forwarding experience. Experience across sea, air, and road transportation logistics preferred.


Knowledge, Skills and Abilities Preferred:

• Excellent communication and organizational skills.
  
• Attention to detail and ability to prioritize.
• Strong team player with a proactive mindset.
• Computer literacy with Microsoft Office and logistics systems.
• Customer-focused and performance-driven.
• Knowledge of compliance and freight forwarding best practices.
• Bilingual (Spanish) preferred
• Available to work weekends as needed
• Applicantsresiding in or near the Baytown, Texas area will be strongly considered.This preference is intended to support operational efficiency and is notintended to exclude any qualified applicants.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up-to 25 pounds for files, computer printouts on occasion.

What we offer you:
Joining the team at deugro group offers you a long-term perspective for yourprofessional career in a prosperous and future-oriented company. In addition,you benefit from flexible individual development opportunities in aninternational environment. We want to work with people who not only bring theright résumé/CV, but who also pursue their ideas with passion and put them intoaction with commitment.

Contact:
Do you value a motivating, international environment with opportunities fordevelopment and freedom? Send your application including your salaryexpectations and a possible start date.

deugro (USA), Inc.
William Barrett
600 S Main Street, Baytown, TX 77520 USA

www.deugro-group.com