Administrative Assistant / Receptionist

Pathways; Cookeville (TN); On-site; USD 19,000 - 22,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Holiday pay

Medical/dental/vision insurance

DailyPay

401(k)

Job summary

Clarvida is seeking an Administrative Assistant to support clinical staff with clerical and administrative duties. You will manage scheduling, organize documentation, greet visitors, and act as the front-facing representative of the facility.

This full-time role requires a high school diploma, familiarity with Microsoft Office, and the ability to handle billing-related documents. CPR/First Aid may be required. You will join a diverse team focused on delivering patient-centered care.

Qualifications

• High school diploma or GED.
• Preferred experience in a medical office with understanding of billing documents and medical terminology.
• CPR and First Aid certification, or willingness to obtain prior to working with clients.
• Knowledge of Microsoft Office programs including Outlook, Word, and Excel.

Responsibilities

• Manage scheduling and organize appointments for staff and clients.
• Welcome visitors and serve as the front face of the facility.
• Perform clerical and administrative duties to support clinical operations.
• Handle business and administrative details to improve workflow efficiency.
• Assist with documentation, filing, and office organization.
• Support billing-related processes and maintain accurate records.
• Utilize Microsoft Office programs including Outlook, Word, and Excel.
• Maintain a professional and organized office environment.
• Assist clinical staff with administrative needs and coordination.
• Perform other duties as assigned.

Skills

Scheduling

Front desk

Customer service

Microsoft Office

Medical terminology

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Job description

About The Role

As an Administrative Assistant, you will play a valuable role on the team by supporting clinical staff through clerical, administrative, and business functions. This role helps reduce workload pressure on clinical teams by managing appointments, organizing documentation, welcoming visitors, and serving as the front-facing representative of the facility.

Description

Job Title: Administrative Assistant

Location: Cookeville, TN

Employment Type: Full-time

Salary: $14.00

Date Posted: 04-02-2026

About The Role

As an Administrative Assistant, you will play a valuable role on the team by supporting clinical staff through clerical, administrative, and business functions. This role helps reduce workload pressure on clinical teams by managing appointments, organizing documentation, welcoming visitors, and serving as the front-facing representative of the facility.

Responsibilities

• Manage scheduling and organize appointments for staff and clients
• Welcome visitors and serve as the front face of the facility
• Perform clerical and administrative duties to support clinical operations
• Handle business and administrative details to improve workflow efficiency
• Assist with documentation, filing, and office organization
• Support billing-related processes and maintain accurate records
• Utilize Microsoft Office programs including Outlook, Word, and Excel
• Maintain a professional and organized office environment
• Assist clinical staff with administrative needs and coordination
• Perform other duties as assigned

Required Qualifications

• High school diploma or general education degree (GED)
• Preferred experience in a medical office with understanding of billing documents and medical terminology
• CPR and First Aid certification, or willingness to obtain prior to working with clients
• Knowledge of Microsoft Office programs including Outlook, Word, and Excel

Compensation & Benefits

Full-time Employees

• Paid vacation days (increase with tenure)
• Separate sick leave that rolls over annually
• Up to 10 paid holidays*
• Medical, dental, and vision insurance options
• DailyPay – access your earnings without waiting for payday*
• Training, development, and continuing education opportunities

All Employees

• 401(k)
• Free licensure supervision
• Pet insurance
• Employee Assistance Program (EAP)
• Perks @ Clarvida – national discounts on shopping, travel, Verizon, and entertainment
• Mileage reimbursement
• Cellphone stipend

*Benefits may vary by state or county

Work Location: Chattanoga, TN

Employment Type: Full-time

About Clarvida

Clarvida’s success is built on the strength of our people and a shared commitment to improving lives and communities. We empower employees to bring their full potential to their work while delivering outcome-driven, person-centered services.

Learn more: http://www.clarvida.com/mission-vision-and-values/

See other opportunities: https://www.clarvida.com/working-at-clarvida

Equal Opportunity Employer

Clarvida is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.

Keywords

Administrative Assistant, Office Support, Clerical Work, Medical Office, Scheduling, Front Desk, Healthcare Administration, Microsoft Office, Customer Service, Clarvida Careers