Administrative Assistant & Receptionist

Camden Learning; Camden (NJ); On-site; USD 31,000 - 43,000; Full time

Job summary

Regent High School is seeking a proactive Administrative Assistant and Receptionist to join our team on a full-time basis. You will be the first point of contact for our students, families, staff, and visitors, delivering a warm, professional service in a fast-paced environment.

The role includes front-of-house reception, main switchboard, and management of administrative emails, timetable queries, and lost property.

Qualifications

• Experience as an administrative assistant or receptionist in a school setting is essential.
• Proficiency with Microsoft Office (Word, Excel, Outlook) is required.
• Strong interpersonal and communication skills for front-of-house duties.
• Accurate data entry and attention to confidentiality are essential, with GDPR awareness.

Responsibilities

• Manage front-of-house reception and main switchboard.
• Handle administrative email communications for the school.
• Support timetable queries, guidance, and lost property processes.
• Coordinate room bookings and trip logistics.
• Maintain confidentiality and correctly record medical information in the tracking system.
• Provide basic first aid when needed.

Skills

Administrative experience

Microsoft Office

Interpersonal skills

Data entry

Tools

SIMS

ParentPay

MediTracker

Job description

Regent High School is a nationally recognised and highly regarded school, celebrated both within Camden and beyond for its innovative approach to education and excellent outcomes for students. With a student population of 1,100, we are proud to have been nominated for prestigious awards including TES and Pearson, and we have consistently achieved ‘Good’ Ofsted ratings (2018, 2022, 2023).

Are you an enthusiastic, organised professional with secondary school experience looking for a rewarding role at the heart of a vibrant community?

Regent High School is seeking a proactive Administrative Assistant and Receptionist to join our team on a full-time basis. As the first point of contact for our school, you will play an integral role in providing a warm, professional, and efficient service to our students, families, staff, and visitors.

This is a dynamic, fast-paced role essential to the daily running of our school. You will manage front-of-house reception, handle the main switchboard, and oversee administrative email communications.

Beyond welcoming visitors, you’ll serve as a helpful central hub for students handling timetable queries, guidance, and lost property.

Your day-to-day duties will also include managing room bookings, coordinating trip logistics, and maintaining strict confidentiality across personal records in line with GDPR guidelines. Additionally, you will administer basic first aid and keep accurate records on our medical tracking database.

To thrive in this role, you should bring prior administrative experience from a UK secondary school environment alongside strong proficiency in Microsoft Office. Confidence using school platforms such as SIMS, ParentPay, or MediTracker is essential, as is fast and accurate data entry. You will need a positive, “can-do” approach, excellent interpersonal skills, and the ability to multitask and stay calm under pressure in a busy office setting.

Regent High School is committed to safeguarding and promoting the welfare of children and young people. All successful candidates will be subject to an enhanced DBS check, and other online searches