Administrative Assistant Receptionist

EliteVehicle; Aston Township (PA); On-site; USD 36,000 - 42,000; Full time

Job summary

EliteVehicle is seeking an Administrative Assistant Receptionist to support a small team by managing front desk operations and providing administrative help. You will greet visitors, screen calls, coordinate calendars, and handle routine communications to keep the office running smoothly.

The ideal candidate has at least 1 year of administrative experience, proficiency with CRM systems, and working knowledge of Microsoft Office or Google Workspace.

Qualifications

• Minimum of 1 year of experience in administrative support.

Responsibilities

• Manage front desk reception duties, including greeting visitors and screening phone calls
• Coordinate and maintain team calendars and scheduling
• Handle internal and external communications promptly and professionally
• Perform accurate data entry and document management tasks
• Provide general office support to ensure smooth operations
• Assist visitors and clients with inquiries and directions
• Support customer service initiatives and resolve routine issues
• Maintain records and ensure confidentiality of sensitive information

Skills

Front desk operations

Calendar management

Customer service

Education

High School Diploma or equivalent

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

The Administrative Assistant Receptionist plays a crucial role in supporting a small team of 1-5 members by managing front desk operations and providing comprehensive administrative support. This position ensures efficient communication, scheduling, and office management, and involves interacting with external clients and vendors. Proficiency with CRM systems and standard office suites such as Microsoft Office or Google Workspace is essential to perform daily tasks effectively.

Responsibilities

• Manage front desk reception duties, including greeting visitors and screening phone calls
• Coordinate and maintain team calendars and scheduling
• Handle internal and external communications promptly and professionally
• Perform accurate data entry and document management tasks
• Provide general office support to ensure smooth operations
• Assist visitors and clients with inquiries and directions
• Support customer service initiatives and resolve routine issues
• Maintain records and ensure confidentiality of sensitive information

Required Qualifications

• Minimum of 1 year of experience in administrative support

Preferred Qualifications

• High School Diploma or equivalent
• Experience with calendar management