Administrative Assistant/Reception

Compliance Monitoring Systems; Missoula (MT); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Part-time employment

PTO & paid holidays

IRA match

Vision & dental

Medical insurance allowance

Job summary

Compliance Monitoring Systems is seeking an Administrative Assistant to manage front office operations with a focus on medical billing. The role collects payments, maintains client records, and uses billing software to ensure accurate deposits and reporting.

Ideal candidates have two years in a similar role or an Associate’s Degree, plus experience with medical billing, data entry, and confidentiality. This position offers 40 hours weekly, Monday through Friday, in Missoula, MT.

Qualifications

• Two years of experience in a similar position and/or Associate’s Degree.
• One year or more experience in medical billing.
• Accurate, organized and detailed reporting according to CMS policies.
• Proficient skills with software systems, databases, invoicing documentation and spreadsheets.
• Ability to multi – task and stay organized.
• Must have valid driver’s license and be willing to use personal automobile and accept reimbursement for mileage. Personal automobile must be reliable.
• Follow through on projects with ability to set and maintain deadlines.
• Working in Social Service field or Criminal Justice

Responsibilities

• Answering phones and greeting clients.
• Maintaining client records and confidentiality.
• Using medical billing software and some medical coding knowledge.
• Collecting money from clients and entering deposits.
• Update daily reports for billing purposes.
• Assist in filing client paperwork.
• Adherence to office policies and procedures.
• Review and reconcile office supply inventory.
• Maintain a safe and secure working environment.
• Assist in special projects for CEO, Managing Partners and other Company Leadership

Skills

Medical billing

Spreadsheets

Organization

Time management

Education

Associate’s Degree

Tools

Billing software

Job description

Do you want to help your local community? Do you want to work in a criminal justice field, or be a part of a growing commercial drug testing company? Compliance Monitoring Systems (CMS) has been voted an Employer of Choice (read our announcement here) for our workplace culture and employee satisfaction. We offer competitive pay and a generous benefits package and always look to promote from within.

We are one of the largest state-wide service providers in Montana for cost effective drug testing, alcohol monitoring, and jail alternative programs. We are the leader in the most accurate and innovative technology operable in Montana.

One of our fundamental guidelines for our work is setting our clients up to be successful, while providing clear and transparent program rules for accountability. We are a very team-oriented company who believe in the power of positivity and making work enjoyable as much as possible.

Position Description:

The Administrative Assistant performs the overall front office operations of the business. We are looking for an individual who is experienced in medical billing.

A typical day may include:

• Answering phones and greeting clients
• Maintaining client records and confidentiality
• Being able to accurately use medical billing software and including some medical coding knowledge
• Collecting money from clients and entering deposits
• Update daily reports for billing purposes
• Assist in filing client paperwork
• Adherence to office policies and procedures
• Review and reconcile office supply inventory
• Maintain a safe and secure working environment
• Assist in special projects for CEO, Managing Partners and other Company Leadership

You have:

• Two years of experience in a similar position and/or Associate’s Degree
• One year or more experience in medical billing
• Accurate, organized and detailed reporting according to CMS policies.
• Proficient skills with software systems, databases, invoicing documentation and spreadsheets.
• Ability to multi – task and stay organized
• Must have valid driver’s license and be willing to use personal automobile and accept reimbursement for mileage. Personal automobile must be reliable.
• Follow through on projects with ability to set and maintain deadlines

You might also have:

• Working in Social Service field or Criminal Justice

Hours:

• 40 hours per week Monday – Friday – 8 AM – 5 PM

Probationary Period:

• Six months
• Upon completion-performance review and raise based on performance

Job performance standards:

Performance reviews are based on the following

• Accountable and self-starter
• Accuracy
• Confidentiality
• Innovation and problem solving
• Unconditional, positive regard

Physical Characteristics:

The position requires the following:

• 100% sitting while using computer and completing office work

Wages

• $17 - $19 hourly base pay

Benefits:

• Part-time employment
• Generous PTO and paid holidays
• IRA match by Company
• Vision and dental
• Medical insurance-benefits allowance from CMS to help pay premiums