Administrative Assistant Puppy Program

Canine Companions; New Albany (OH); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Employer-paid health coverage

Paid time off

Volunteer hours for community service

Employer-matched 403(b) retirement

Employee assistance program

Job summary

Canine Companions is seeking an Administrative Assistant for the Puppy Program to provide clerical and organizational support with accuracy and discretion. You will help coordinate puppy raiser lists, schedule interviews, and manage program materials and orientations.

The role requires familiarity with Word and mail merge, Microsoft Office and Adobe, and strong multitasking abilities. Full-time hours are Monday–Friday, 8:30am–5:30pm, in New Albany, OH, with comprehensive benefits.

Qualifications

• Must multitask and manage time effectively with strong attention to detail.
• Professional work ethic and calm demeanor under emotional circumstances.
• Proficient with Word and mail merge; familiar with Microsoft Office and Adobe.

Responsibilities

• Coordinate Puppy Raiser activities and maintain lists; schedule interviews and visits.
• Assist with ordering, assembly and distribution of puppy program materials.
• Arrange puppy raiser orientations and contracts; support matriculation process.
• Prepare release dog contracts and communications for released dogs and raisers.
• Support general puppy program operations with accuracy and discretion.

Skills

Multitasking

Time management

Attention to detail

Professional demeanor

Communication

Word processing

Mail merge

Tools

Microsoft Office

Adobe

Job description

At Canine Companions, we’re dedicated to making a difference in the lives of people with disabilities. As an employee, you’ll help provide independence to individuals, while also giving a dog a meaningful job. Our commitment to our mission is reflected in our equally strong dedication to our employees.Our Employee BenefitsWe believe in offering a comprehensive benefits package to ensure the well-being and growth of our team:Employer-Paid Health Coverage: Medical, dental, and vision benefits for staffPaid Time Off: 14 paid holidays annually, including an Inclusion Holiday, plus 17 paid days off (PTO) during your first yearRetirement Savings: Employer-matched 403(b) retirement planCommunity Engagement: Additional paid hours to volunteer within your communityEmployee Assistance & Wellness Programs: Support for both professional and personal well-beingInclusion and Diversity Committee dedicated to ongoing efforts to foster a diverse and inclusive workplace by setting actionable goals and evaluating progressEmployee Testimonial“Getting to work closely with the dogs who will be changing someone else’s life is beyond rewarding and knowing I play a part in our mission to help make that happen is an indescribable feeling of happiness.”— Supervisor Canine WellnessThe Administrative Assistant Puppy Program provides clerical, administrative and organizational support to the puppy program with a high degree of accuracy, responsiveness and discretion.Key ResponsibilitiesPuppy Raiser Coordination: Assist puppy program manager with the maintenance of prospective and current puppy raiser lists and puppy availability. Review puppy raiser applications, schedule phone interviews and site visits. Assist with the processing of confirmation of acceptance or denial letters to prospective puppy raisers.Puppy Program Materials: Assist with the ordering, updating, assembly and administration of puppy raising manuals, related printed matter and collateral supplies.Puppy Raiser Orientation: Assist with arrangements for puppy placements with puppy raisers, conducting puppy raiser orientations, shipping arrangements, creating puppy raiser contracts, orientation folders, manuals, and other orientation related needs.Puppy Matriculation: Update, prepare and distribute turn-in packets and related correspondence to puppy raisers of matriculating dogs. Monitor and coordinate the return of all materials from puppy raisers prior to matriculation. Assist the puppy program manager at graduation, turn-in including puppy raiser reception, check-in, photos and tours.Release Dog Program: Assist with the preparation of release dog contracts, notification of puppy raiser of released dog, adoption back to puppy raiser or hand off to release dog coordinator to process through released dog waiting list.QualificationsTo be successful in this role, candidates should possess the following:Must Have:Ability to multitask and manage time effectively while maintaining organization and attention to small detailsProfessional work ethic and ability to communicate with a calm demeanor under emotional circumstancesAbility to compose and transcribe letters using Word and mail mergeFamiliarity with Microsoft office (word, excel, etc,), Adobe and other business softwareKnowledge of puppy behavior and basic trainingNice to Have:Minimum of 2 years’ previous administrative office assistance experienceSchedule:Full-Time, Monday-Friday 8:30am-5:30pmCompensationSalary Range: $19.50-$21.00 per hour.For internal candidates, compensation will be set within the posted wage range for the role, in consideration of internal equity and the scope of the position.Inclusion and Diversity CommitmentWe recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions.The base salary range above represents the low and high of the range for this position. Actual salaries will vary and may be above or below the range based on various factors, including but not limited to location, experience, and performance. The range listed is just one component of the total compensation package for employees.Pursuant to local Fair Chance Ordinances, we will consider for employment qualified applicants with arrest and conviction records.Accommodation RequestIf you need accommodations during the interview process, please let us know. We are committed to ensuring all applicants have equal access to the opportunity to succeed.