Administrative Assistant - Public Health Sciences

Penn State University; Hershey (PA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

An established industry player seeks an Administrative Assistant for its Public Health Sciences department. This dynamic role involves supporting a large NIH-funded research consortium, where you'll manage daily operations and assist with various administrative tasks. You'll coordinate meetings, maintain databases, and liaise with clinical site staff, all while fostering a collaborative environment. The position offers a hybrid work model, allowing for flexibility while ensuring you contribute meaningfully to impactful research. If you have strong organizational skills and a passion for public health, this opportunity is perfect for you.

Qualifications

• Associate's degree plus 4+ years of related experience or equivalent.
• Excellent communication, organization, and customer service skills.

Responsibilities

• Providing administrative support such as answering calls and scheduling meetings.
• Coordinating remote and in-person meetings and events.
• Creating and managing files, databases, and reports.

Skills

Microsoft Office 365

Data Management System

PAINS

Qualtrics

Communication Skills

Organizational Skills

Customer Service Skills

Education

Associate’s degree

Job description

Administrative Assistant - Public Health Sciences

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Job Overview

This position supports the Department of Public Health Sciences in Hershey, PA, assisting in managing daily operations for a large NIH-funded research consortium, serving as the Data Coordinating Center (DCC). The role requires strong organizational, communication, and independent working skills. Reports to the Principal Investigator and Project Manager of the DCC.

Responsibilities include:

• Providing administrative support such as answering calls, scheduling meetings, managing directories, and maintaining the consortium’s website.
• Coordinating remote and in-person meetings and events.
• Onboarding and certifying study personnel at clinical centers.
• Scheduling educational sessions at USA centers.
• Creating and managing files, databases, and reports.
• Preparing agendas and minutes for committees.
• Ordering supplies and assisting with grant materials and manuscripts.
• Acting as liaison with NIH and clinical site staff.

Required Skills and Software

Proficiency in Microsoft Office 365 and departmental systems like Data Management System, PAINS, Qualtrics. The position is limited-term for one year with potential renewal.

Qualifications

• Associate’s degree plus 4+ years of related experience or equivalent.
• Excellent communication, organization, and customer service skills.
• Ability to work independently and in teams, proactive, detail-oriented.

Work Environment

Hybrid position with 1-2 days weekly in-office presence. Employment contingent on background checks. Penn State values diversity and inclusion.

Salary Range

$42,100 - $61,000 annually.

Additional Information

Includes campus security statistics, equal opportunity employment statement, and policies. For application, current employees should apply via Workday; external applicants click “Apply”.