Administrative Assistant, Property Management

Brixmor Property Group; Roswell (GA); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Competitive pay

Job summary

Brixmor Property Group in Roswell, GA is seeking an Administrative Assistant to support the Property Management Department. You will assist supervisors and the team with day-to-day tasks, respond to tenants promptly, and help maintain records and schedules.

Responsibilities include reviewing and coding invoices for payment, collecting tenant information, assisting with the annual operating budget, coordinating utility accounts, and preparing vendor contracts and notices.

Qualifications

• High school diploma or equivalent is required.
• 3–5 years of office experience in an administrative support position.
• Real estate knowledge preferred and strong communication skills.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment according to operating budget; submit to manager for approval.
• Collect updated tenant information and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Assist Property Accountants with tenant accounting issues as directed.
• Coordinate transfer of utility accounts and provide utility information to relevant departments.
• Prepare vendor contracts, tenant bill backs and re-classes; update contact sheets and schedules.

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

Attention to detail

Education

High school diploma or equivalent

Tools

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

MS Word

Excel

Outlook

PowerPoint

Job description

## Administrative Assistant, Property ManagementApply: Roswell, GA, US: Full time: Posted Yesterday: JR100032This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.**Responsibilities include, but not limited to**:* Assist tenants in a courteous, professional and timely manner* Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner* Collect updated tenant information as necessary and distribute appropriately* Assist Property Manager as necessary with preparation of annual operating budget* Assist Property Accountants as directed by their supervisor with tenant accounting issues* Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols* Work independently and within a team on special, nonrecurring and ongoing projects* Assist in all general administrative duties and other duties as required* Prepare forms for specialty leasing deals, open, close and possession notices* Prepare vendor contracts, tenant bill backs and zero-dollar re-classes* Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations* Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.* Other duties as assigned by Supervisor**Qualifications:*** High school degree or equivalent* 3-5 years office experience in an administrative support position* Real estate knowledge preferred* Skilled in verbal & written communication, customer service, time management, and decision-making* Team player and works well and professionally with all levels of the organization and external contacts* Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder* Ability to create, manipulate and maintain databases* Ability to organize and manage multiple projects* Strong attention to detail and personal initiative* Ability to produce error-free work and to adapt quickly to new work assignments and situations* Reliable, on-time attendance Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities. *EOE (Brixmor is an Equal Opportunity Employer)* *Brixmor's Privacy Policy:***https://www.brixmor.com/terms-and-policies/applicant-notice**