Administrator, Property

Newmark Group; Denver, Northern (CO, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid time off

401(k) with employer matching

Bonuses

Job summary

Newmark Group in Denver, CO seeks a detail-oriented Real Estate Administrative Coordinator to support property managers with document administration, reporting, and vendor coordination.

You will handle leases, invoices, budgeting support, and monthly billing, while maintaining filing systems and coordinating meetings. Proficiency in Word/Excel and strong communication are essential to succeed in a fast-paced environment.

Qualifications

• Bachelor’s degree or GED with 3–4 years in real estate admin.
• Proficient in MS Word, MS Excel, and Email.
• Independent worker with minimal supervision and adaptability.
• Strong proofreading, editing, and communication skills.

Responsibilities

• Coordinate property documents administration and drafting.
• Coordinate tenant service requests and liaise with managers.
• Prepare reports and documents such as leases, vendor contracts, and invoices.
• Develop and maintain property filing and tracking systems.
• Assist annual budget preparation and property accounting reports.
• Administer and print property invoices and reports.
• Organize meetings and coordinate with attendees.
• Assist monthly tenant billing and collections.
• Oversee mail, supplies, and equipment maintenance.
• May perform other duties as assigned.

Education

Bachelor’s Degree or GED

Tools

MS Word

MS Excel

Email

Internet search techniques

Job description

Essential Job Duties:

• Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
• Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
• Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
• Develop and maintain property filing & tracking systems for reports and documents identified above.
• Assist Property Managers in the annual budget preparation and development.
• Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
• Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
• Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
• Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenants rent and other tenant receivables.
• Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
• May perform other duties as assigned.

Skills, Education and Experience:

• Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
• Proficient in MS Word, MS Excel, E-Mail.
• Working knowledge of Internet and Internet Searching Techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Strong proofreading and editing skills.
• Strong business vocabulary, grammar, and effective communication skills.
• Discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills.
• Attention to detail.

Salary Range Language

The expected base salary for this position ranges from $50,000 to $60,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

• health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching
• discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.)

Working Conditions:

Normal working conditions with the absence of disagreeable elements

Note

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.