Administrative Assistant Project Coordinator

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Manning Personnel Group, Inc. is recruiting an Administrative & Project Coordinator in Boston to support the clinical operations team during trial site setup. You will manage documents, track timelines, and coordinate agreements with the legal team and IT vendors.

You will maintain SharePoint sites, ensure version control, and prepare status updates. This role requires discretion with sensitive information and the ability to juggle multiple workstreams effectively.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Experience in administrative support or project coordination.
• Experience with SharePoint and Microsoft Office; contract management system experience a plus.
• Familiarity with commercial agreements or a legal operations environment a plus.
• Exposure to clinical trial operations or a life sciences environment a plus.

Responsibilities

• Provide administrative and project coordination support to the clinical operations team during trial site setup, tracking timelines, documents, and deliverables across multiple sites and concurrent workstreams.
• Coordinate the flow of agreements (CDAs, MSAs, SOWs, consulting agreements, licenses) by routing for review and tracking negotiations.
• Maintain accurate records of document status, version history, and approvals.
• Maintain and improve the team's SharePoint site and manage access.
• Assist with onboarding of a new IT vendor and a third‑party contract management system.
• Serve as a liaison between clinical operations, legal, IT, and other teams.
• Handle confidential information with discretion and prepare status updates and reports.

Skills

Attention to detail

Organizational skills

Project coordination

SharePoint

Written communication

Confidentiality

Independent work

Vendor onboarding

Education

Bachelor’s degree preferred

Tools

SharePoint

Microsoft Office

Contract management system

Job description

A biotech company in Boston is seeking a highly organized, detail-oriented Administrative & Project Coordinator to join our team. This is a hands‑on coordination role at the center of a lot of activity. You will keep documents and projects moving across legal, IT, and clinical operations, support the clinical operations team as they set up clinical trial sites, and help the company bring on new systems and vendors. You will handle sensitive information regularly, so discretion is essential.

Key Responsibilities

• Provide administrative and project coordination support to the clinical operations team during clinical trial site setup, tracking timelines, documents, and deliverables across multiple sites and concurrent workstreams.
• Coordinate the flow of agreements (such as CDAs, MSAs, SOWs, consulting agreements, and software licenses) by routing each to the appropriate legal reviewer, tracking negotiations and open items, and keeping documents from stalling with any one person.
• Maintain accurate records of document status, version history, and approvals.
• Maintain and improve the team's SharePoint site, including organizing content, managing access, and keeping documents current.
• Partner with a third‑party vendor to implement a new contract management system in the coming months, then help manage and optimize its workflows once live.
• Support the onboarding of a new IT vendor.
• Serve as a point of coordination between clinical operations, legal, IT, and other internal teams.
• Handle all confidential information with the highest level of discretion.
• Prepare status updates, trackers, and ad hoc reports as needed.

Required Skills

• Exceptional attention to detail
• Strong organizational and project coordination skills
• Ability to manage many simultaneous workstreams and shifting priorities
• Tech savvy, with working knowledge of SharePoint and a willingness to learn new systems quickly
• Strong written and verbal communication skills
• Sound judgment and the ability to handle highly confidential information
• Collaborative, proactive, and able to work independently

Qualifications

• Bachelor's degree preferred, or equivalent experience
• Experience in administrative support, project coordination, or a similar role
• Experience with SharePoint and Microsoft Office; contract management system experience a plus
• Familiarity with commercial agreements or a legal operations environment a plus
• Exposure to clinical trial operations or a life sciences environment a plus

Compensation

• $90-$120k range

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.