Administrative Assistant, Project and Asset Management

Doral Renewables LLC; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

A renewable energy development firm is seeking a detail-oriented Administrative Assistant to support utility-scale solar and energy storage projects. This role involves essential administrative tasks that enable efficient project execution and asset operations in a collaborative environment. The ideal candidate has 5+ years of experience in an administrative role, proficiency in Microsoft Office, and organizational skills, with an emphasis on attention to detail. Opportunities for hands-on exposure to exciting renewable energy projects await.

Qualifications

• Bachelor's degree is preferred.
• 5+ years of experience in an administrative or support role.
• Experience in the renewable industry is preferred.

Responsibilities

• Provide administrative support to Project Management and Asset Management team members.
• Assist with preparation and organization of project‑ and asset‑related materials.
• Support document management, tracking, and filing for project documentation.

Skills

Communication

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Ability to manage multiple priorities

Education

Bachelor's degree

Tools

Microsoft Office

Adobe

Teams

Job description

Administrative Assistant, Project and Asset Management

Doral Renewables (Doral) is a Philadelphia-based renewable energy developer, owner and operator, operating all over the United States. Our solar and storage development portfolio comprises over 18 GW, which includes 400 MW currently in operation and 950 MW under construction. Doral Renewables operates in 22 states and across seven electricity markets. With a strong focus on community engagement, we aim to integrate agrivoltaics practices throughout our pipeline, creating additional opportunities for farming communities. We have secured over $2.5 billion in long‑term wholesale power purchase agreements with U.S. customers. Our global management and leadership team includes the Doral Group (TASE: DORL), Migdal Group (TASE: MGDL), Clean Air Generation, APG, and Apollo Funds.

Doral believes that better decision‑making comes as a result of having a team with a diversity of backgrounds and experience, and an environment where all feel welcome and empowered. Doral provides equal employment opportunities to all employees and applications without regard to gender, sexual orientation, race, religion, background, or abilities.

Job Description

The Project & Asset Management team is seeking a detail‑oriented Administrative Assistant to support our portfolio of utility‑scale solar and energy storage projects. Reporting directly to the SVP of Project Management and Asset Management, this role will be responsible for providing essential administrative, coordination, and operational support that enables the team to operate efficiently and effectively across all phases of project execution and asset operations. This is an exciting opportunity to work in a fast‑paced, collaborative environment and gain hands‑on exposure to utility‑scale renewable energy projects, from construction through operations, while supporting a growing portfolio of assets.

Responsibilities

• Provide administrative support to Project Management and Asset Management team members
• Assist with preparation and organization of project‑ and asset‑related materials, reports, and presentations
• Support document management, tracking, and filing for project and asset documentation, including contracts, warranties, O&M documentation, and compliance records
• Planning and supporting event organizations such as company or department meetings, lunch/dinner events, and other team building events with external parties
• Setting up accounts for various facilities – utility, internet, weather stations etc
• Monitor certain email addresses and forward information to appropriate individuals within the organization
• Coordinate agreement approval process, document execution, notary requirements, and mailing documents
• Set up certain agreements in the appropriate portal as requested by the team members
• Assigning appropriate invoices to the correct individuals and coordinate review of certain invoices by third party consultants
• Plan travel itinerary and create expense reports
• Maintain project and asset trackers, contact lists, and internal databases
• Coordinate internal and external meetings with contractors, consultants, and internal stakeholders
• Handle time‑sensitive administrative tasks critical to project execution and asset operations
• Undertake other general administrative tasks that may be assigned from time to time

Required Skills and Values

• A bachelor’s degree is preferred
• Experience in the renewable industry is preferred
• 5+ years of experience in an administrative or support role
• Strong communication, organizational skills, attention to detail, and ability to operate without much supervision
• Ability to manage multiple priorities in a deadline‑driven environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, Teams
• Strong written and verbal communication skills
• Professional, discreet, and service‑oriented approach
• Ability to travel 10% of the time and work standard hours that overlap with central time
• Must be legally authorized to work in the US without company sponsorship