Administrative Assistant - Production

atheycreek; West Linn (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

Athey Creek Church seeks an Administrative Assistant to support the Ministry Director with daily operations, meeting preparation, and project management. You will interact with staff, department leads, and congregational members, ensuring tasks are completed with excellence.

Responsibilities include attending staff meetings, managing calendars, preparing presentations, and assisting with budgeting and expense tracking.

Qualifications

• 5+ years of office assistant work experience
• Excellent Mac-based systems, Microsoft Office Suite, and Google Drive skills
• Be self-directed, able to lead others and manage projects
• Schedule- and task-focused; able to prioritize and complete duties using tracking software
• Quick learner, self-initiator, hardworking, well-organized, adaptable, and healthy assertiveness
• Strong organizational and proficient multitasking skills
• Able to prioritize, manage multiple tasks, and deliver results under tight deadlines

Responsibilities

• Participate in weekly staff meetings and special events as needed
• Provide the Ministry Director with daily administrative support
• Participate in weekly staff meetings
• Manage multiple tasks, ensuring they are delivered on time and with excellence
• Collaborate with team members as necessary to ensure the successful outcome of tasks
• Prepare for meetings, take meeting minutes as needed, and create presentations and spreadsheets upon request
• Perform research and project management for a variety of strategic projects as assigned
• Assist with expense/budget tracking and reimbursements as needed
• Assist with department’s calendar and administrative needs, including managing the director’s calendar appointments and scheduling meetings
• Perform other duties as assigned by the Ministry Director
• All other duties as assigned

Skills

Office experience

Verbal & written communication

Project management

Time management & prioritization

Self-directed

Multitasking

5+ years experience

Tools

Mac-based systems

Microsoft Office Suite

Google Drive

Tracking software

Job description

Position Summary:

The Administrative Assistant will support the Ministry Director in various activities and responsibilities while interacting with staff, department leads, and congregational members.

Required Experience & Knowledge:

• Agree to ACC's doctrinal distinctive and vision as found in What We Believe/Vision Statement
• Fulfill the character qualifications of adeacon as taught in scripture
• Excellent writing, editing, grammar, and verbal communication skills
• 5+ years of office assistant work experience
• Excellent Mac-based systems, Microsoft Office Suite, and Google Drive skills
• Be self-directed, able to lead others and manage projects
• Schedule- and task-focused; able to prioritize and complete duties using tracking software, lists, etc.
  
• Quick learner, self-initiator, hardworking, well-organized, adaptable, and healthy assertiveness
• Strong organizational and proficient multitasking skills
• Able to prioritize, manage multiple tasks, and deliver results under tight deadlines

Duties & Responsibilities:

• Participate in weekly staff meetings and special events as needed
• Provide the Ministry Director with daily administrative support
• Participate in weekly staff meetings
• Manage multiple tasks, ensuring they are delivered on time and with excellence
• Collaborate with team members as necessary to ensure the successful outcome oftasks
• Prepare for meetings, take meeting minutes as needed, and create presentations and spreadsheets upon request
• Perform research and project management for avariety of strategic projects as assigned
• Assist with expense/budget tracking and reimbursements as needed
• Assist with department’s calendar and administrative needs, including managing the director’s calendar appointments and scheduling meetings.
• Perform other duties as assigned by the Ministry Director
• All other duties as assigned
  

Schedule:

Tuesday-Saturday