Administrative Assistant - Processing

North Central Texas College

Corinth, Northern (TX, KY)

Hybrid

USD 27,000 - 37,000

Full time

14 days+

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Job summary

North Central Texas College on the Corinth campus is seeking an Admissions Processor to review, evaluate and process admissions documents with high accuracy and ensure compliance with state and federal laws. Responsibilities include auditing, residency determinations, and managing student records across multiple systems.

The role requires strong data entry, attention to detail, and teamwork, with preferred experience in college enrollment processes and two years of related office data entry.

Qualifications

Strong computer experience including data entry, auditing of incoming documents, typing
Background knowledge of college enrollment process
Ability to work independently and as part of a team
Ability to operate multiple computer programs simultaneously
Attention to detail and problem solving skills
Good oral and written communication skills
Detail oriented

Responsibilities

Process your assigned applications for admissions each day; undergraduate and dual credit
Determine residency for each application based on data provided on the application in conjunction with state residency regulations and college policies
Determine continuous enrollment eligibility and when a student must reapply to the college
Manage student accounts for both incoming student populations and current students
Process all transcripts submitted to the college for admissions purposes
Evaluate transcripts for TSI , course equivalencies, withdrawal counts and academic standing
Evaluate all other documents submitted and determine appropriate use whether to satisfy an admissions requirement, petition residency or remove a hold
Provide support to Enrollment Guides, International and Dual Credit teams as well as other departments within Enrollment Management
Audit student files each semester and add holds for any missing documents
Run daily cleanup reports to ensure data integrity
Scan and index all received documents to our imaging system
Work in multiple systems daily; Jenzabar and JRM
Manage multiple email accounts from students petitioning tuition, dual credit coaches and transcripts submitted for admissions purposes
Manage WebEx team groups to provide admissions support to other departments and staff at the college
Run daily jobs to move students to registration, assign ID numbers and send communications
Assist with graduation twice a year
Other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Skills

Data entry

Auditing

Typing

Attention to detail

Communication

Teamwork

Multitasking

Education

High School or GED equivalent

Associates degree preferred

Tools

Jenzabar EX

Salesforce

Job description

Please see Special Instructions for more details.

Subject to criminal background check. Resume & cover letter required in addition to application. Salary is $32,106. This position is located on the Corinth campus.

North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.

Posting Number 9002125

Position Type Full-Time

Department Admissions

Job Summary

The purpose of this position is to review, evaluate and process admissions documents, including applications, transcripts and test scores, with a high degree of accuracy while maintaining guidelines to ensure compliance with state and federal laws. Other duties include audition student files, evaluating transcripts, assisting staff with admissions requirements, determining TSI status and residency, storing and indexing received documents and processing various reports to ensure data accuracy.

Responsibilities and Duties

Process your assigned applications for admissions each day; undergraduate and dual credit
Determine residency for each application based on data provided on the application in conjunction with state residency regulations and college policies
Determine continuous enrollment eligibility and when a student must reapply to the college
Manage student accounts for both incoming student populations and current students
Process all transcripts submitted to the college for admissions purposes
Evaluate transcripts for TSI , course equivalencies, withdrawal counts and academic standing
Evaluate all other documents submitted and determine appropriate use whether to satisfy an admissions requirement, petition residency or remove a hold
Provide support to Enrollment Guides, International and Dual Credit teams as well as other departments within Enrollment Management
Audit student files each semester and add holds for any missing documents
Run daily cleanup reports to ensure data integrity
Scan and index all received documents to our imaging system
Work in multiple systems daily; Jenzabar and JRM
Manage multiple email accounts from students petitioning tuition, dual credit coaches and transcripts submitted for admissions purposes
Manage WebEx team groups to provide admissions support to other departments and staff at the college
Run daily jobs to move students to registration, assign ID numbers and send communications
Assist with graduation twice a year
Other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Required Education

High School or GED equivalent.
Associates degree preferred

Required Skills & Abilities

Strong computer experience including data entry, auditing of incoming documents, typing
Background knowledge of college enrollment process
Ability to work independently and as part of a team
Ability to operate multiple computer programs simultaneously
Attention to detail and problem solving skills
Good oral and written communication skills
Detail oriented

Required Experience

Previous general office data entry or related experience required.

Previous Customer Service experience required.

Preferred Experience

Two (2) years general office data entry or related experience preferred.

One year of experience in a college/university Admissions office preferred.

Experience in Jenzabar EX and Salesforce preferred.

Location

Corinth

Supplemental Questions

How did you hear about this employment opportunity?
- NCTC website
- Facebook
- LinkedIn
- Employee Referral
- HigherEdJobs
- Indeed.com
- Hispanics In Academia
- Chamber of Commerce
- Work in Texas
- Texas Association of Black Personnel in Higher Education
- VIP Position - HigherEdJobs.com
- Handshake
- Inside Higher Ed
- CommunityCollegeJobs.com
- SciencePositions.com
- AdjunctProfessorJobs.com
- DeanPositions.com
- MathematicalJobs.com
- AllHigherEd.com
- AcademicJobs.net
- PhdJobs.com
- CollegePresidentJobs.com
- FacultyJobs.net
- Monster.com
- TheCNM.org
- Denton Record Chronicle
- The Chronicle of Higher Education
- Cooke County SportsTalk
- Texas Community College Teachers Association
- Southwest Association of College and University Housing Officers
- A Recent Recruiting Event or Job Fair
- Glassdoor.com
North Central Texas College provides a referral program to our employees. If an NCTC employee referred you to this position, please provide their FULL NAME below.
(Open Ended Question)