Administrative Assistant - Principal (Shaw)

Mesquite-Isd; Mesquite (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Mesquite ISD is seeking an Administrative Assistant to the Principal (Shaw) to serve as secretary and facilitator for the school community. Responsibilities include handling calls, records, enrollment, correspondence, reports, and liaison duties with parents, staff, and students.

The role requires a High School Diploma or equivalent, basic computer hardware/software knowledge, and reliable typing skills. This is a full-time, non-exempt position with duties centered in school administration.

Qualifications

• High School Diploma or equivalent is required.
• Knowledge of computer hardware and software.
• Typing skills are required for keyboarding.

Responsibilities

• Make and receive telephone calls, take messages, and route calls.
• Maintain school records and files for building, principal, and related requirements.
• Receives visitors, new parents, and students; answering questions; resolving student problems.
• Assist with student enrollment during the summer.
• Type, prepare, distribute, and file records/reports and correspondence.
• Generate purchase orders, check requests, inventory requisitions, and incident reports.
• Serve as a confidential secretary to the principal and assistant principal.
• Compile and submit weekly, monthly and year-end reports as required.
• Act as liaison between school and community, principal, parents, staff and students.
• Schedule conferences and facilitate building use by external groups.
• Oversee Substitute Teachers.
• Distribute mail and flyers; assist in calendar preparation.

Skills

Typing skills

Computer knowledge

Education

High School Diploma or equivalent

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Mesquite ISD

Administrative Assistant - Principal (Shaw) JobID: 4423

Clerical/Technical Support Compensation Plan

Pay Grade: 4
Shift Type:Full-Time
Wage/Hour Status: Non-Exempt
Reports To:Principal

EMPLOYMENT BEGINS:As soon as possible

PRIMARY PURPOSE:

• To serve as a secretary to the principal and as facilitator for the school community by communicating information, problem solving, material acquisition, record keeping, and other duties as assigned by the administrative staff.

QUALIFICATIONS:
Education/Certification:

• High School Diploma or equivalent

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of computer hardware and software.
• Possess appropriate typing skills for keyboarding.

EXPERIENCE:

MAJOR RESPONSIBILITIES AND DUTIES:

• Make and receive telephone calls, take messages, and route calls.
• Maintain school records and files for building, principal, and related requirements.
• Receives visitors, new parents, and students; answering questions; resolving student problems.
• Assist with student enrollment during the summer
• Type, prepare, distribute, and file records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Generate all purchase orders, check requests, inventory requisitions, work orders, workman comp forms and incident reports.
• Serve as a confidential secretary to the principal and assistant principal.
• Compile and submit a variety of weekly, monthly and year end reports as required
• Act as liaison between school and community, principal, parents, staff and students.
• Schedule requested conferences and facilitating use of building by external groups.
• Oversee Substitute Teachers.
• Operate standard office equipment.
• Distribute mail and community/district flyers.
• Assist in preparation of school calendar of events.
• Perform other duties as assigned.
• Administer medication according to policy and regulations/provide appropriate first aid needs.. (For Elementary)
• Process attendance/payroll for the building staff. (For Elementary)

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:

• Reading and comprehending simple instructions, short correspondence, and memos.
• Writing simple correspondence and effectively presenting information in one-on- one and small group situations.
• Maintaining emotional control under stress.
• Adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Interact with the public and other staff and occasionally meet multiple demands from several people.
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Occasional lifting and/or moving of up to 20 lbs.
• Standing, walking, talking, and hearing.
• Moderate noise level in work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Mesquite ISD directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.