Administrative Assistant (POSTION REPOSTED)

Town of Natick; Natick (MA); On-site; USD 3,747,000 - 4,480,000; Full time

Benefits offered by this job

Full health benefits

Paid time off

Paid holidays

Job summary

Town of Natick is seeking an Administrative Assistant for the Police Department. The role provides clerical support, handles public records requests, and collaborates with staff to obtain accurate information.

The position includes routine accounting duties, court document processing, and customer service tasks. The ideal candidate has an Associate’s degree in business or related field, at least two years of detail-oriented administrative experience, and proficiency with Microsoft Office and

Qualifications

• Associate’s degree in business or a related field.
• Minimum of two years of experience in a detail-oriented administrative environment.
• Proficiency in Microsoft Office Suite, including Excel.
• Working knowledge of municipal operations is desirable.
• Prior experience using the MUNIS system is strongly preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills with the ability to work independently and collaboratively.
• Ability to pass an in-depth criminal background check.

Responsibilities

• Preparing correspondence, reports, forms, and other materials from oral and written instructions.
• Answering inquiries, providing information to callers, or referring them to the appropriate person or agency.
• Preparing materials and processing court documents.
• Performing routine accounting duties such as preparing bills for payment, payroll/timesheets, and deposits.
• Managing document tasks like faxing, copying, sorting, filing, and organizing files.
• Responding to public records requests, complaints, and inquiries from citizens.
• Receiving payments for the department and performing other customer service duties.
• Conducting research and compiling data for departmental reports.

Skills

Attention to detail

Customer service

Communication

Education

Associate’s degree in business or related field

Tools

Microsoft Office

Excel

MUNIS (preferred)

Job description

Administrative Assistant (Clerical Union)

Police Department

(POSITION REPOSTED)

The Administrative Assistant is responsible for providing administrative support, including but not limited to responding promptly to all public records requests in accordance with the Massachusetts Public Records Law. This position also supports the department's day-to-day administrative functions and requires close collaboration with staff to ensure all requested information is accurately and thoroughly obtained.

Responsibilities

• Preparing correspondence, reports, forms, and other written materials from oral and written instructions
• Answering inquiries, providing information to callers, or referring them to the appropriate person or agency
• Preparing materials and processing court documents
• Performing routine accounting duties such as preparing bills for payment, compiling department payroll and timesheets, and preparing deposits
• Managing document-related tasks such as faxing, photocopying, sorting, filing, and maintaining organized office files
• Responding to public records requests, complaints, and inquiries from citizens in person or referring them as appropriate
• Receiving payments for the department and performing other customer service-related duties
• Conducting research and compiling data for departmental reports

Qualifications

• Associate’s degree in business or a related field
• Minimum of two years of experience in a detail-oriented administrative environment
• Proficiency in Microsoft Office Suite, including Excel
• Working knowledge of municipal or town departmental operations is highly desirable
• Prior experience using the MUNIS system is strongly preferred
• Ability to maintain confidentiality and exercise sound judgment
• Strong organizational skills with the ability to work both independently and collaboratively
• Ability to pass an in-depth criminal background check

Benefits/Position Logistics

• Full-time (37.5-hours/week) union position
• Occasional evening meetings may be required
• Pay range is from $27.0571-$32.5264 per hour, with step increases outlined in the union agreement
• Full health benefits, paid time off, paid holidays, and more.

EOE