Administrative Assistant- Police Department

Houston Baptist University; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading university is seeking an Administrative Assistant for its Police Department to support daily operations. The candidate will manage administrative tasks, ensuring efficient communication and compliance with university standards. Strong organizational and communication skills are essential, along with the ability to handle sensitive information.

Qualifications

• 1-2 years administrative office experience preferred.
• Must pass a criminal background check, psychological and drug tests.
• Ability to read, write, and communicate clearly in English.

Responsibilities

• Maintain and organize personnel files, administrative documents, and department records.
• Assist in preparing departmental budget documents and tracking expenditures.
• Draft, edit, and proofread departmental reports and correspondence.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Administrative Assistant- Police Department

Position Title: Administrative Assistant- Police Department

Department: Houston Christian University Police Department

Reports To: Chief of Police

Employment Status: Full-Time / Non-Sworn Staff

Job Status: Non-Exempt

Position Summary:

The Administrative Assistant supports the Chief of Police and overall operations of the Houston Christian University Police Department by managing administrative, financial, and personnel-related functions. This position ensures smooth daily operations through effective filing, budgeting assistance, report management, and internal correspondence. The ideal candidate will possess strong organizational and communication skills, and the discretion necessary for handling sensitive records and law enforcement documentation.

Essential Duties and Responsibilities:

Maintain and organize personnel files, administrative documents, and department records.

Assist in preparing and managing departmental budget documents and tracking expenditures.

Draft, edit, and proofread departmental reports and correspondence.

Read and generate internal reports, memos, and summaries as directed by command staff.

Handle interdepartmental communication and follow up on tasks and documentation.

Schedule meetings and maintain calendars for the Chief of Police.

Coordinate with university departments on hiring, training, and compliance processes.

Support compliance with University and state reporting requirements.

Qualifications:

High school diploma or equivalent required; Associate or Bachelor degree preferred

1-2 years administrative office experience preferred

Must meet all employment requirements set forth by Houston Christian University

Ability to read, write, and communicate clearly in English

Strong written and verbal communication skills

Working knowledge of Microsoft Office (Word, Excel, Outlook) and office equipment

Must pass a criminal background check, psychological and drug tests.

Preferred Skills and Traits:

Experience handling confidential personnel files or administrative work in a law enforcement, education, or university setting.

Strong attention to detail and accuracy in data entry and recordkeeping.

Working knowledge of budgeting principles.

Ability to work independently and maintain discretion.

Adaptability and willingness to learn new systems or software.

Additional Information:

Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

**Disclaimer**

Background checks are performed on every new hire. If your application is selected to continue with the interviewing process you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application you understand and accept this process