Administrative Assistant � Personnel Reliability Program (Job#732)

Defense Acquisition Support Services LLC; United States; On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Free Health Care from Aetna

Dental Coverage

Vision Coverage

Paid Time Off

401K

Employer Paid Group Life

Flexible Spending Accounts

Professional Development Training

Job summary

Defense Acquisition Support Services is seeking an Administrative Assistant to support the Personnel Reliability Program (PRP) office at Marine Corps Security Force Battalion, Naval Submarine Base Kings Bay in Georgia.

You will manage day-to-day PRP administrative operations, maintain accurate PRP folders, track training, and represent the PRP office when Certifying Officials are absent, ensuring proper processing of PRP actions and documentation.

Qualifications

• Active Secret security clearance.
• Knowledge of Personnel Reliability Programs.
• Proficiency in Microsoft Office applications (Excel, Access, Word, PowerPoint, Outlook).
• Database entry skills and general office administration.
• Valid state driver's license and ability to lift at least 30 lbs.
• On-site full-time work at Naval Submarine Base Kings Bay, GA.

Responsibilities

• Generate paperwork for suspensions, decertifications, and reinstatements and track to closure.
• Create personnel folders for new reporting personnel and enter them into PRP database.
• Maintain PRP folders by updating all paperwork affecting PRP status.
• Update PRP and Readiness Insight databases with training entries.
• Generate and track PRP queries for Certifying Officials and conduct record reviews.
• Coordinate with battalion medical to maintain health-record accountability.
• Match personnel medical and dental records to derogatory records for review.
• Act as PRP office representative during absence of Certifying Officials.
• Control office foot traffic, secure PRP badges, and manage PRP office space.
• Answer questions on PRP requirements and communicate with units accordingly.

Skills

Personnel Reliability Programs

Database entry skills

Office administration

Tools

Excel

Access

Word

PowerPoint

Outlook

Job description

Summary DAS is seeking a detail driven Administrative Assistant to support the Personnel Reliability Program PRP office at Marine Corps Security Force Battalion Naval Submarine Base Kings Bay. In this role you will run the day to day administrative operations of a PRP office supporting hundreds of certified Marines and Sailors and serve as the PRP office representative during the absence of the Certifying Officials. PRP certification status determines who is authorized to perform the commands specialized duty assignments so the accuracy of every folder database entry and status action in this seat has a direct operational effect.

Key Responsibilities

• Generate paperwork for suspensions decertifications and reinstatements and ensure all PRP paperwork is routed and tracked to closure
• Create personnel folders for all newly reporting personnel and enter them into the PRP database
• Maintain PRP folders by updating all paperwork that affects PRP status
• Update the PRP and Readiness Insight databases including entries for annual training requirements
• Generate and track queries of individuals in the PRP program for the Certifying Officials including record review orientation inspection and full PRP rosters
• Track and document initial and annual PRP training and assist with delivery of annual PRP training and initial orientation training
• Coordinate with battalion medical to maintain 100 health record accountability and track records held for medical visits
• Match personnel medical and dental records to derogatory records for review by the Certifying Officials
• Act as the PRP office representative during the absence of the Certifying Officials conducting day to day transactions excluding PRP status decisions
• Control office foot traffic receive and secure PRP badges before personnel report to medical or dental or depart on leave TAD or TDY and return them on the reverse transaction
• Field questions from personnel on PRP requirements such as documentation needed for reinstatement
• Communicate with companies and platoons to request that individuals documentation or supervisory personnel report to the PRP office
• Pick up PRP correspondence from the battalion administrative and mail room offices
• Perform filing typing copying and phone coverage and maintain the PRP office spaces

Required Qualifications

• Active Secret security clearance
• Knowledge of Personnel Reliability Programs
• Proficiency in Microsoft Office including Excel Access Word PowerPoint and Outlook
• Database entry skills
• General office administrative skills including filing typing and answering phones with the ability to communicate effectively by phone and face to face at all levels of command
• Valid state drivers license
• Able to lift at least 30 lbs
• Able to work on site full time at Naval Submarine Base Kings Bay Georgia

Preferred Qualifications

• 2 years experience as a certified PRP member
• 1 year as a PRP monitor clerk or administrative assistant within an active PRP office
• Working familiarity with DoDM 521042M and SECNAVINST 551035D
• Experience with Readiness Insight or comparable Navy or Marine Corps personnel status databases
• Prior service or experience supporting a Navy or Marine Corps command
• Front office or customer facing experience inside a government office

About DAS

Defense Acquisition Support Services is a Women Owned Small Business focused on hiring the very best people in Defense Contracting. As a Systems Engineering and Technical Assistance SETA focused organization we partner with the government to help them achieve Mission Success. Established in 2007 we have remained People Focused and understand the secret to organizational success is the team. Our People Focused approach enables us to hire retain and help our teammates succeed and assist them by providing the very best possible support available to our government customers.

The DAS Culture

We are People Focused. Each team member gets an employee concierge who is charged with helping ensure personal and professional success for our people. We care and try to help people find the right fit so they can find happiness development and a rewarding career. We succeed by helping you succeed.

DAS Benefits

• Free Health Care from AetnaDental CoverageVision CoveragePaid Time Off401KEmployer Paid Group LifeFlexible Spending AccountsProfessional Development Training