Senior Administrative Support

Applied Research Solutions; Bedford (MA); On-site; USD 80,000 - 90,000; Full time

Job summary

Applied Research Solutions seeks a Senior Administrative Support Specialist to sustain the DoD administrative backbone. The role requires top-secret clearance, SAP background screening, and experience supporting senior government or military leadership.

You will manage executive calendars, review documents, and coordinate travel in a fast-paced, mission-focused environment. Ideal candidates bring 12+ years in related roles, strong written and verbal communication, and proficiency with MS Office

Qualifications

• US citizen is required.
• Must hold a current top-secret clearance with SCI eligibility.
• Background screening for SAP is required.
• 12+ years in the discipline, with DoD experience preferred or 15+ years total with 8+ in DoD.

Responsibilities

• Records management and document review for approval and clarity.
• Manage workflow taskers between Directorate, Division, Branch and programs.
• Collaborate with PEG and Branch Admin Support personnel.
• Prepare status update briefings for leadership meetings.
• Take meeting minutes and follow up on actions.
• Assist with travel planning and arrangements.
• Select personnel for tasks based on discernment; perform other duties.

Skills

Organizational skills

Communication skills

MS Office Suite

DoD workflows

Travel planning

Executive meeting support

Education

Bachelor's Degree

Tools

DTS

DAF365

DoD systems

Job description

As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment. This role requires employee pass background screening for SAP.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities may include:

• Records Management

• Manage Workflow Taskers between the Directorate, Division, Branch and program levels

• Collaborate with PEG and Branch Admin Support Personnel

• Review documents for approval and clarity

• Prepare Status Update briefings for leadership meetings

• Take meeting minutes and follow-up with action items

• Assist with travel planning and arrangement

• Use discernment in finding/recommending the right person/people to work on a particular task

• Will perform other duties as assigned.

Requirements:

• Must be a U.S. citizen
• Must hold a current top-secret clearance with SCI eligibility
• Must pass a background screening for SAP
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with experience supporting senior leadership.
• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
• Ability to handle sensitive information and support classified activities in accordance with established procedures.
• Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.
• Experience coordinating executive-level meetings, briefings, and stakeholder engagements.
• Familiarity with DoD workflows, staff packages, and government correspondence processes.
• Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,
  • 15 years of directly related experience, eight of which must be in the DoD

The expected annual salary range: $80k - $90k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.