Administrative Assistant - Pathology

Licking Memorial Hospital; Newark (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Licking Memorial Health Systems (LMHS) is seeking an Administrative Assistant to support the Pathology and Laboratory departments. The role involves clerical tasks, data entry into the EMR, scheduling, and preparing reports in a fast-paced healthcare environment.

You'll reconcile requisitions, manage documents, assist with meetings, and handle payroll-related entries under supervision. A healthcare background and attention to detail are essential for success.

Qualifications

• Healthcare experience and medical terminology knowledge required.
• Detail-oriented with strong instruction-following ability.
• Solid computer skills and clerical capabilities.
• Ability to work with multiple disciplines and provide good customer service.
• Excellent communication and organizational skills.

Responsibilities

• Reconcile transcribed information from surgery procedure requisitions into the EMR.
• Obtain, package, document, and mail slides requested from outside facilities.
• File intradepartmental consults for pathologists.
• Type correspondence for pathologists, when needed.
• Reconcile invoices, log payments billed, and submit for payment to Accounts Payable.
• Download ancillary reports from reference laboratories.
• Type and maintain pathology policies and procedure manuals.
• Act as Document Controller for the Pathology department.
• Schedule appointments and meetings for pathologists.
• Printing of logs for pathologist to review.
• Organize Tumor Conference agenda, gather case information, and prepare PowerPoint presentation.
• Enter pathologist payroll for VP approval.
• Copy/distribute Pathologists' work schedules and vacation schedules.
• Set-up/Organize quarterly Pathology Quality Meeting.
• Data compilation for reporting.

Skills

Customer service

Attention to detail

Team coordination

Computer skills

Verbal & written instructions

Education

Healthcare exposure

Tools

EMR systems

Job description

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness.

When you join the LMHS team, you become a vital part of your local community Hospital. Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors. You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community. Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion. Join us in our mission – dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community.

Position Summary

Under the direction of the Assistant Vice President Laboratory & Oncology Services and the Laboratory Director and responsible to the Chief of Pathology and Medical Director, the administrative assistant will serve as clerical support to the Pathology department and assist with clerical support of the Laboratory department as needed. They will perform their tasks with minimal supervision and work collaboratively with the Laboratory team.

Responsibilities

• Reconcile transcribed information from surgery procedure requisitions into the EMR
• Obtain, package, document, and mail slides requested from outside facilities
• File intradepartmental consults for pathologists
• Type correspondence for pathologists, when needed
• Reconcile invoices, log payments billed, and submit for payment to Accounts Payable
• Download ancillary reports from reference laboratories
• Type and maintain pathology policies and procedure manuals
• Act as Document Controller for the Pathology department
• Schedule appointments and meetings for pathologists
• Printing of logs for pathologist to review
• Organize Tumor Conference agenda, gather case information, and prepare PowerPoint presentation
• Enter pathologist payroll for VP approval
• Copy/distribute Pathologists' work schedules and vacation schedules
• Set-up/Organize quarterly Pathology Quality Meeting
• Data compilation for reporting
• Answering phones, making copies, filing, and other clerical duties

Requirements

• Ability to follow both verbal and written instructions
• Customer service oriented
• Previous healthcare experience required as well as medical terminology
• Must be detailed oriented
• Ability to work with multiple disciplines
• Ability to use a computer
• LMH is accredited by DNV and TJC, and as such, may require specific annual education related to specialty certifications and standards

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations. Licking Memorial Health Systems does not discriminate against applicants because of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medicalhistory or genetic information, political affiliation, military service, or othernon-merit-based factors protected by law.

Equal Opportunity Employer
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