Administrative Assistant PartTime

Abacus Corporation; Barnesville (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Abacus Corporation in the United States seeks an organized administrative assistant to support the Office of the Provost and Vice President of Academic and Student Affairs. The role involves handling inquiries, preparing documents, and coordinating meetings and events to ensure smooth operation.

The ideal candidate demonstrates excellent communication, meticulous proofreading, and strong time management. Proficiency with Microsoft Word and Excel is required, with the ability to manage multiple

Qualifications

• Excellent interpersonal, verbal, and written skills.
• Strong organizational abilities with initiative.
• Proficiency in Microsoft Word and Excel.
• Ability to manage multiple tasks and deadlines.
• Strong business English grammar and proofreading.

Responsibilities

• Answer telephone and greet visitors; provide information.
• Maintain department files and records.
• Prepare correspondence, memoranda and email.
• Organize meetings and events; arrange facilities and catering.
• Coordinate and monitor internal documents.
• Assist with planning graduation ceremonies.
• Perform other related duties as assigned.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

Email communication

Job description

JOB SUMMARY

This position provides administrative and operational support for the Office of the Provost and Vice President of

Academic and Student Affairs.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs inquiries to appropriate personnel.
• Maintains department files and records in accordance with established procedures.
• Prepares correspondence, memoranda and email communication.
• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders
• Coordinates, designs, monitors, and updates various internal documents.
• Assists with planning and execution of the graduation ceremonies.
• Performs other related duties as assigned.

KNOWLEDGE, Skills, and Abilities Required by Position

• Excellent interpersonal, verbal, and written skills, with strong organizational abilities and a high level of initiative and motivation.
• Strong attention to detail and high degree of accuracy.
• Demonstrated proficiency with Microsoft Office Suite, including Word and Excel.
• Skill in prioritizing, organizing, and managing tasks and deadlines.
• Working knowledge of business English, including grammar, spelling, and proofreading.
• Ability to work independently, exercise judgment, and manage projects.
• Ability to adapt to changing priorities, manage competing demands, and adjust to new projects.

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