Administrative Assistant Part-Time

Abacus Corporation; Barnesville (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Abacus Corporation is seeking an Administrative Coordinator to support the Office of the Provost and Vice President of Academic and Student Affairs. The role involves answering phones, greeting visitors, organizing meetings, preparing communications, and maintaining records.

The position requires excellent communication, strong organizational skills, and proficiency in Microsoft Word and Excel. You will coordinate internal documents and assist with graduation ceremonies, with opportunities for

Qualifications

• Excellent interpersonal, verbal, and written skills with strong organizational abilities and initiative.
• High attention to detail and accuracy.
• Proficiency with Microsoft Word and Excel; comfort with other Office apps.
• Ability to prioritize, organize, and manage tasks and deadlines.
• Working knowledge of business English, including grammar, spelling, and proofreading.
• Ability to work independently, exercise judgment, and manage projects.
• Adaptability to changing priorities and multiple projects.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs inquiries to appropriate personnel.
• Maintains department files and records in accordance with established procedures.
• Prepares correspondence, memoranda and email communication.
• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders.
• Coordinates, designs, monitors, and updates various internal documents.
• Assists with planning and execution of the graduation ceremonies.
• Performs other related duties as assigned.

Skills

Interpersonal skills

Attention to detail

Microsoft Office proficiency

Task prioritization

Business English

Independent work

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

JOB SUMMARY

This position provides administrative and operational support for the Office of the Provost and Vice President of Academic and Student Affairs.

MAJOR DUTIES

• Answers telephone and greets visitors; provides information and assistance; takes messages; directs inquiries to appropriate personnel.
• Maintains department files and records in accordance with established procedures.
• Prepares correspondence, memoranda and email communication.
• Organizes meetings, special events, and other activities; prepares facilities requests and catering orders
• Coordinates, designs, monitors, and updates various internal documents.
• Assists with planning and execution of the graduation ceremonies.
• Performs other related duties as assigned.

KNOWLEDGE, Skills, and Abilities Required by Position

• Excellent interpersonal, verbal, and written skills, with strong organizational abilities and a high level of initiative and motivation.
• Strong attention to detail and high degree of accuracy.
• Demonstrated proficiency with Microsoft Office Suite, including Word and Excel.
• Skill in prioritizing, organizing, and managing tasks and deadlines.
• Working knowledge of business English, including grammar, spelling, and proofreading.
• Ability to work independently, exercise judgment, and manage projects.
• Ability to adapt to changing priorities, manage competing demands, and adjust to new projects.

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