Administrative Assistant (Part-Time)

wpi; Worcester (MA); On-site; USD 28,000 - 31,000; Part time

Job summary

WPI in Worcester seeks an Administrative Assistant (Part-Time) to support the Electrical & Computer Engineering Department with a wide range of clerical tasks and serve as the front-line contact for students, faculty and visitors.

The role includes handling undergraduate program operations, student employee processes, creating content for the department's social media and website, and coordinating events and room logistics. Part-time, 24 hours/week, $20.00–$22.50/hour. Non-Exempt.

Qualifications

• Three or more years of experience as an administrative assistant.

Responsibilities

• Provide administrative support for the department's operations.
• Administer undergraduate student employee processes including hiring and payroll applications.

Skills

Administrative support

Social media publishing

Workday

Windows/macOS proficiency

Tools

Social media platforms

Content management

Job description

JOB TITLE

Administrative Assistant (Part-Time)

LOCATION

Worcester

DEPARTMENT NAME

Electrical & Computer Engineering Department

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Provide administrative support for the execution of a wide variety of complex administrative and clerical tasks for the Department of Electrical & Computer Engineering. Serve as the front-line contact for students, faculty, and visitors, providing prompt, friendly, and professional answers to questions and inquiries and appropriately route more complex questions.

This is a part-time 24 hour per week position.

JOB DESCRIPTION

• Provide administrative assistance to the full range of Electrical & Computer Engineering undergraduate program operations. This includes supporting the undergraduate program and accreditation faculty committees, conducting student/alumni surveys, collecting assessment forms, setting up student mailboxes, and maintaining electronic files and databases related to the undergraduate program.
• Administer the undergraduate student employee process including hiring, payroll applications, time sheets, and monitoring federal work study hours.
• Work with faculty and students to develop, curate, and publish content for the Electrical & Computer Engineering Department social media channels and website.
• Take a leadership role in organizing project presentation day including scheduling rooms, scheduling presentations, and managing various award competitions.
• Assist with organizing departmental events including open houses, the senior banquet, the faculty retreat, seminars, and conferences.
• Manage and approve room assignments for activities such as help sessions and student meetings.
• Manage ECE textbook and library book orders.
• Perform other duties as assigned.

Requirements

• Preference will be given to candidates with three or more years of experience in an administrative assistant or related support position capacity. Experience in developing and publishing social media and website content is a plus and may substitute for administrative assistant experience.
• Prior experience with Workday is also a plus.
• Substantial computer experience either with Microsoft Windows or Apple MacOS.
• Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously.
• The successful candidate will have strong communication skills, both written and verbal, and the ability to work independently with a diverse group of faculty, staff, and students.
• Strong organizational skills.

Compensation

Hourly pay rate: $20.00 - $22.50 per hour based on related experience, expertise, and internal equity.

FLSA STATUS

United States of America (Non-Exempt)

Equal Opportunity Statement

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.