Administrative Assistant Part Time

Lutheran Community Services Northwest; Tacoma (WA); On-site; USD 24,000 - 30,000; Part time

Benefits offered by this job

403b participation

Flat 24-hour weekly schedule

12 paid agency holidays

2 floating holidays

Sick leave

Employee Assistance Program (EAP)

Student loan forgiveness potential

Job summary

Lutheran Community Services NW is seeking a part-time administrative professional to support office operations across our Washington offices. This role emphasizes clerical coordination, client reception, scheduling, and coordination with program staff to ensure smooth daily operations.

Ideal candidates will have 2 years of administrative experience, strong organizational skills, and proficiency with standard business software.

Qualifications

• 2 years of related experience in administrative, clerical or office operations.
• Fluency in English, both spoken and written.
• Highly organized with attention to detail and follow-through.
• Ability to plan and prioritize work independently.

Responsibilities

• Greet and direct clients and visitors in a cordial and professional manner.
• Answers multi-line telephones, routes calls, takes messages, and provides program information.
• Maintains and monitors the office’s shared conference rooms & scheduling calendars.
• Receives and distributes mail and deliveries; maintains office supplies.
• Codes and directs monthly invoices to district leadership and accounts payable.

Skills

Administrative

Customer service

Detail-oriented

Communication

Education

HS diploma or equivalent

Tools

MS Office

Phone systems

Job description

Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope.

WHAT WE WILL DO FOR YOU:

As an employer of choice, we’re deeply committed to supporting our employees, because when you’re empowered, our mission thrives. We provide resources, tools, and care that allow you to focus on what matters most: delivering Health, Justice, and Hope to the communities we serve. We’re proud to offer a comprehensive benefits package designed to support your well-being, growth, and peace of mind. We are proud to offer our part-time employees the following benefits:

• Access to participate in our 403b
• A 24-hour per week work schedule on Monday, Tuesday, Wednesday or Thursday with Fridays off
• 12 paid agency holidays per year
• 2 floating holidays
• Sick leave based on the number of hours worked.
• Our Employee Assistance Program (EAP) is designed to help and support you.
• Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status

HOW YOU WILL MAKE AN IMPACT:

All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope. This role works with a variety of clients, program staff and district leadership to ensure consistent operations for the LCSNW offices/teams and helps to create and maintain a positive, organized and efficient office environment by collaborating and communicating effectively with staff and clients.

• Greet and direct clients and visitors in a cordial and professional manner.
• Monitors staff/visitor access and maintains security awareness. Including maintaining building access including keys, alarm codes and alarm systems.
• Answers multi-line telephones, route calls, take messages, and provide information about programs offered to clients.
• Maintains and monitors the office’s shared conference rooms & scheduling calendars.
• Responsible for maintaining and purchasing staff and general office supplies.
• Receives and distributes mail and deliveries.
• Codes and directs monthly invoices to district leadership and accounts payable.
• Serves on district committees throughout the year associated with district functions including acting as the local safety committee representative.
• Other office duties as assigned.

HOW YOU WILL BE A GREAT FIT:

• 2 years of related experience in administrative, clerical or office operations. This position requires highly organized person who is proficient with details and following through.
• Skilled in planning and prioritizing work effectively, working independently and with minimal supervision.
• Skilled in effectively operating standard office equipment including personal computers and related software.
• Strong interpersonal skills and ability to work collaboratively with colleagues and partners.
• Experience working in social services, with diverse populations in a multicultural setting.
• HS diploma or equivalent
• Credentials may be required depending on individual program or location requirements
• Fluency in English, both spoken and written
• Intermediate mastery of business applications and productivity suites
• Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers.
• Thrives in a diverse and multicultural environment; works with cross-functional teams to develop and implement strategies to enhance end-user experiences throughout the service lifecycle
• Demonstrates exceptional commitment to serving and advocating for diverse and marginalized populations
• Successfully completes tasks in a moderately noisy environment
• Interacts with others and performs tasks in-person and using technology, with moderate periods of stationary activity and minimal periods of increased physical activity including and not limited to moving boxes, IT equipment, mail and office supplies.
• Moves equipment/materials weighing up to 50 pounds.
• Travels between worksites occasionally.
• Works in a variety of settings, including and not limited to LCSNW office locations, partner agency and community-based settings, client home/community settings, outdoor settings in varying weather conditions, and faith-based settings such as churches
• Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program

Thank you! We sincerely appreciate your interest in joining the Lutheran Community Services NW team and thank all applicants for taking the time to apply. While we’re unable to respond to every candidate individually, please note that only those selected for an interview will be contacted. Lutheran Community Services NW is deeply committed to our mission of Health, Justice and Hope in all aspects of our work. We welcome candidates from all backgrounds and experiences to help us build a stronger, more compassionate community.