Administrative Assistant - Part Time

WCM White Cap Management LLC; Orlando (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

White Cap Management LLC in Orlando seeks a part-time administrative assistant to provide project-focused support to the branch and engineering teams. You will perform data entry, maintain project records, and coordinate with customers and internal teams to keep schedules accurate.

The role requires a High School Diploma or GED, strong organizational skills, and the ability to work in a fast-paced environment. Knowledge of Microsoft Office is essential.

Qualifications

• High school diploma or GED required; associate degree in admin preferred.
• Strong data-entry skills and attention to detail.
• Proficiency in Microsoft Office and document management.

Responsibilities

• Accurately entering customer requests and new projects into internal systems to track job history and progress.
• Perform high-volume, detailed data entry across proprietary systems and billing tools.
• Communicate with customers and internal teams regarding project requests and scheduling updates.

Skills

Data entry

Customer communication

Microsoft Office

Organization

Education

High School Diploma or GED

Associates degree in Admin

Tools

Monday.com

Billing software

Job description

Job Summary

Responsible for providing project-focused administrative, clerical, and operational support to the Orlando branch and engineering teams.

Major Tasks, Responsibilities and Key Accountabilities

• Accurately entering customer requests and new projects into internal systems to track job history and operational progress.
• Performs high-volume, detailed data entry across proprietary operating systems, project tracking platforms (e.g., Monday.com), and billing tools.
• Communicates and coordinates with customers, and internal engineering teams regarding project requests, records, and scheduling updates.
• Maintains, audits, and updates project records and files to ensure accuracy for operations and downstream billing.
• Ensures all documents and job files associated with department activities are complete, organized, and compliant.
• Reviews basic information on construction drawings, plans, and job documentation using established checklists (training provided).
• Learns and assists with billing data entry and related administrative processes as project knowledge expands.
• Performs other administrative duties as assigned.

Nature and Scope

• Selects correct processes from clearly prescribed rules, checklists, past practices, or instruction.
• Under general supervision, exercises sound judgment in accordance with well-defined procedures and techniques.
• Work involves regular review of data accuracy by a supervisor or team member.
• Refers complex or unusual discrepancies to the supervisor.

Work Environment

Located in an office setting within a branch distribution facility. Most of the time is spent sitting in a comfortable position with frequent opportunity to move about. On rare occasions, there may be a need to move or lift light office articles.

Education and Experience

High School Diploma or GED strongly preferred. 0–2 years of experience in administrative support, data entry, or office operations (experience in manufacturing, construction, distribution, or working with contractors is a plus). Strong organizational skills, keen attention to detail, and comfort operating in a fast-paced work environment.

Part-time schedule

Approximately 20–25 hours per week (flexible daytime hours between 11:00 AM and 4:00 PM, Monday through Friday)

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.
• Must have experience working in a team-oriented, collaborative environment.
• Associate's degree with administrative skills from a business school preferred.
• Self starter with excellent organizational & communication skills.

White Cap and its affiliates serve as a one-stop shop, providing concrete accessories and chemicals, tools and equipment, building materials and fasteners, erosion and waterproofing products, and safety products to professional contractors by meeting their distinct and customized supply needs in non-residential, infrastructure, and residential end markets. White Cap operates approximately 500 branches across North America with more than 11,000 employees supporting approximately 200,000 customers. For more information about White Cap, visit about.whitecap.com.