Administrative Assistant - Part Time

Dayton Superior Corporation; Orlando, Northern (FL, KY); Hybrid; USD 17,909,000 - 27,552,000; Part time

Job summary

Dayton Superior is seeking an Administrative Assistant – Project Coordinator (Part-Time) in Orlando to provide project-focused administrative support to the branch and engineering teams. You will handle high-volume data entry, project setup, and lifecycle tracking, working closely with engineers, operations, and contractors in a fast-paced environment.

The role requires strong organizational skills and 0–2 years of related experience, with a preferred Associate's degree and a part-time daytime

Qualifications

• High School Diploma or GED strongly preferred.
• 0–2 years of experience in administrative support, data entry, or office operations.
• Strong organizational skills, keen attention to detail, and ability to work in a fast-paced environment.
• Part-time schedule: approx. 20–25 hours per week (Mon–Fri, 11:00 AM–4:00 PM).

Responsibilities

• Enter customer requests and new projects into internal systems to track history and progress.
• Perform high-volume detailed data entry across proprietary systems and billing tools.
• Coordinate with customers and internal teams on project requests, records, and scheduling updates.
• Maintain, audit, and update project records for accuracy in operations and billing.
• Ensure documents and job files are complete, organized, and compliant.
• Review basic construction drawings and job docs using checklists (training provided).
• Assist with billing data entry as project knowledge expands.
• Perform other administrative duties as assigned.

Skills

Data entry

Organizational skills

Communication

Teamwork

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

Microsoft Office

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Administrative Assistant – Project Coordinator (Part-Time)

Job Summary

Responsible for providing project-focused administrative, clerical, and operational support to the Orlando branch and engineering teams. Functions primarily involve high-volume data entry, project setup, tracking project lifecycles, and maintaining accurate job history records. Works closely with internal engineers, operations, and external contractors/customers in a fast‑paced branch and distribution environment.

Major Tasks, Responsibilities and Key Accountabilities

• Accurately entering customer requests and new projects into internal systems to track job history and operational progress.

• Performs high-volume, detailed data entry across proprietary operating systems, project tracking platforms (e.g., Monday.com), and billing tools.

• Communicates and coordinates with customers, and internal engineering teams regarding project requests, records, and scheduling updates.

• Maintains, audits, and updates project records and files to ensure accuracy for operations and downstream billing.

• Ensures all documents and job files associated with department activities are complete, organized, and compliant.

• Reviews basic information on construction drawings, plans, and job documentation using established checklists (training provided).

• Learns and assists with billing data entry and related administrative processes as project knowledge expands.

• Performs other administrative duties as assigned.

Nature and Scope

• Selects correct processes from clearly prescribed rules, checklists, past practices, or instruction.

• Under general supervision, exercises sound judgment in accordance with well‑defined procedures and techniques. Work involves regular review of data accuracy by a supervisor or team member.

• Refers complex or unusual discrepancies to the supervisor.

Work Environment

• Located in an office setting within a branch distribution facility.

• Most of the time is spent sitting in a comfortable position with frequent opportunity to move about. On rare occasions, there may be a need to move or lift light office articles.

Education and Experience

• High School Diploma or GED strongly preferred.

• 0–2 years of experience in administrative support, data entry, or office operations (experience in manufacturing, construction, distribution, or working with contractors is a plus).

• Strong organizational skills, keen attention to detail, and comfort operating in a fast‑paced work environment.

• Part‑time schedule: Approximately 20–25 hours per week (flexible daytime hours between 11:00 AM and 4:00 PM, Monday through Friday)

Preferred Qualifications

• Knowledge of various business technologies, including Microsoft Office, along with strong technical documentation skills.

• Must have experience working in a team‑oriented, collaborative environment.

• Associate's degree with administrative skills from a business school preferred.

• Self starter with excellent organizational & communication skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area Administration

Work Type On‑Site

Company: Dayton Superior

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.