Administrative Assistant - Part Time

Jewish Board of Family and Children's Services; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Join a leading organization focused on mental health, as an Administrative Assistant for the Zero Suicide Project. This hybrid role involves providing essential administrative support, managing files, and assisting with data collection. Ideal candidates will be organized, detail-oriented, and possess strong communication skills. Enjoy generous benefits including paid time off, health plans, and retirement benefits.

Benefits

Generous paid time off

Affordable medical/dental/vision plans

Tuition assistance

Free continuing education opportunities

403(b) retirement benefits

Life and disability insurance

Qualifications

• 3 years experience in secretarial/administrative role or Bachelor's with 2 years experience.
• Human services experience preferred.

Responsibilities

• Provide secretarial and administrative support for the Zero Suicide Project.
• Manage and update department databases and assist with data collection.

Skills

Organized

Effective Communication

Education

Bachelor’s Degree

Tools

Microsoft Teams

Zoom

Office Automation Products

Job description

Posted Sunday, May 11, 2025 at 4:00 AM | Expired Tuesday, May 13, 2025 at 3:59 AM

Make a bigger difference

PURPOSE:

The Zero Suicide Project is a multi-year, SAMHSA funded initiative focused on the implementation of the Zero Suicide framework across all programs within the Jewish Board. Zero Suicide is an evidence-based framework for improving suicide care in health systems, reducing client losses due to suicide. Through implementing Zero Suicide, the Jewish Board commits to transforming its own system of care toward client safety, reduction of suicide deaths , and creating a culture of support for care providers.

POSITION OVERVIEW:

The Administrative Assistant reports to the Project Director and p rovides secretarial and administrative support for the Zero Suicide Project. This includes but is not limited to: monitoring and maintaining all files and records, using office automation products, typing routine and complex correspondence, co-generate flyers and announcements, and is responsible for the timely distribution of such documents.

KEY ESSENTIAL FUNCTIONS:

• Compose routine correspondence when instructed to do so by the supervisor.
• Type and send complex correspondence accurately. In addition, type flyers, announcements, and other communication as required, under supervisor's direction.
• Attend meetings (typically remote) as assigned and type/distribute/file minutes.
• Provide basic clerical coverage including photocopying, printing, faxing, etc.
• Schedule appointments and meetings.
• Manage and update department database(s). Assist Project Evaluator in all administrative tasks associated with data collection.
• Provide planning and logistic support for in-person trainings and events, under supervisor’s direction.
• Other duties as assigned.

CORE COMPETENCIES for the position include:

• Organized with strong attention to detail.
• Ability to communicate effectively.

EDUCATIONAL/TRAINING REQUIRED:

• Minimum of three years’ experience in a secretarial/administrative assistant capacity, or a Bachelor’s degree and two years of related experience.

EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:

• Minimum of three years’ experience in a secretarial/administrative assistant capacity
• Human services experience preferred but not required.

COMPUTER SKILLS REQUIRED:

• Knowledge of PC software (specifically office automation products) including word processing, spreadsheets, project planners, and database desktop publishing capabilities.
• Ease of use with Microsoft Teams and Zoom.

VISUAL AND MANUAL DEXIERITY:

• The candidate should be able to read paper and electronic documents and perform significant data entry into various computer programs
• Manual dexterity and hand-eye coordination to travel independently using public transportation

WORK ENVIRONMENT/PHYSICAL EFFORT

• This position is hybrid, with no in-office minimum requirement.
• Travel within the five boroughs of New York City for certain project-wide meetings and to training sites will be required as necessary.

If you join us, you’ll have these great benefits:

• Generous paid time off in addition to agency holidays and 15 sick days
• Affordable and high-quality medical/dental/vision plans
• Tuition assistance and educational loan forgiveness
• Free continuing education opportunities
• 403(b) retirement benefits and a pension
• Flexible spending accounts for health and transportation
• 24/7 Accessible Employee Assistance Program
• Life and disability insurance

Who we are:

The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.

More on Equal Opportunity:

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.