Administrative Assistant - Part Time

Kelly Mental Health; Indiana; On-site; USD 16,000 - 26,000; Part time

Job summary

Kelly Mental Health is seeking a Reception and Administrative Assistant in Indiana. This part-time role involves greeting clients, handling calls and emails, and coordinating appointments for staff. You will manage payments, invoicing, and basic bookkeeping while maintaining accurate records.

The ideal candidate excels in a fast-paced environment, communicates clearly in English, and can multitask with independence. Flexible hours include evenings and on-call shifts as needed.

Qualifications

• Excellent written and verbal English communication.
• Able to multitask in a fast-paced environment.
• Experience in administration and customer service is preferred.
• Familiar with invoicing and basic bookkeeping is an asset.
• Proficiency with MS Office and Google Workspace.

Responsibilities

• Greeting visitors and clients; answering phone calls and e-mails.
• Collecting and completing appointment verification forms in person and electronically.
• Accepting payments; providing receipts and travel slips to clients.
• Booking client sessions and meetings for all staff.
• Completing documentation as needed for any material contact with clients.
• Managing any general business email inboxes, ensuring communications reach the necessary departments.
• Helping with bookkeeping, data entry, and general administrative tasks required.

Skills

Communication

Interpersonal skills

Organizational skills

Research skills

MS Office/Google Workspace

Patience

Flexibility

On-call availability

Tools

MS Office

Google Workspace

Job description

Anticipated Start Date: October 2025

Wage: $20.00 per hour

Hours: Variable - 15-25 per week

The ideal candidate will have the ability to work in a fast-paced environment, has a talent for multitasking and working independently, and prioritizes culturally-sensitive client care. Experience in administration, working with vulnerable populations, invoicing and customer service is considered an asset.

Reception And Administration Duties

• Greeting visitors and clients; answering phone calls and e-mails
• Collecting and completing appointment verification forms in person and electronically
• Accepting payments; providing receipts and travel slips to clients.
• Booking client sessions and meetings for all staff
• Completing documentation as needed for any material contact with clients
• Managing any general business email inboxes, ensuring communications reach the necessary departments.
• Helping with any bookkeeping, data entry, and general administrative tasks required.

Skills considered to be an asset:

• Excellent written and verbal communication skills in English
• Interpersonal skills: ability to work well with others and problem-solve collaboratively
• Organizational Skills: Sound judgement and ability to document, organize, prioritize, and facilitate completion of organization goals
• Research skills: Information-gathering, filtering unreliable, inconsistent, or off-topic information, organizing and summarizing information to develop proposed solutions.
• Technical Skills: Use of computers, internet browsers, online filing systems, MS Office and/or Google Suites for templating professional documents.
• Patience and the ability to remain calm in stressful situations.
• Flexibility: Ability to adapt to changing priorities
• Availability: flexible hours, evenings, and on call shifts. Ideal availability is Monday – Friday 12:00 pm – 5:00 pm. Possible on call for Tuesday to Thursday until 8:00 pm.