Administrative Assistant (part-time)

Service Corporation International; El Paso (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Service Corporation International in El Paso, TX seeks an Administrative Support Associate to assist a funeral home, cemetery, or crematory facility. You will schedule meetings, prepare documents, draft memos, transcribe notes, and monitor invoices and expenses.

The role involves handling inquiries, arranging travel, processing licenses and renewals, maintaining records, and supporting HR processes including new hire paperwork and background checks.

Qualifications

• Must have advanced computer, internet and word processing skills with typing 40–60 wpm.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Schedule meetings and make travel arrangements.
• Plan events and prepare expense reports.
• Process invoices and assist with accounts payable.
• Enter contract details and maintain related documents.
• Provide HR support including new hire paperwork and background checks.
• Maintain office supplies and equipment.
• Respond to inquiries in writing or verbally and direct calls as needed.

Skills

Typing 40–60 wpm

Advanced computer skills

Effective communication

Discretion with confidential info

Compassion & integrity

Ability to follow instructions

Education

High school diploma or equivalent

Tools

Calculators

Copiers

Printers

Fax machines

Telephone console

Job description

Our associates celebrate lives. We celebrate our associates. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactionsReceives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent
• Experience: 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 79904 Category (Portal Searching): Administration and Clerical Job Location: US-TX - El Paso

Who we are. What we do. We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none.

"SCI” refers to Service Corporation International and its affiliates. Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.