Administrative Assistant - Parks and Rec

City of Lenexa; Lenexa (KS); On-site; USD 30,000 - 35,000; Full time

Benefits offered by this job

Free on-site medical clinic

Six weeks parental leave

4% employer retirement contribution +

Tuition reimbursement up to $4,500/yr

Personal leave first year

Minimum 2 weeks vacation

Job summary

The City of Lenexa’s Parks and Recreation Department is seeking an Administrative Assistant who will provide administrative and customer service support. The role requires organization, attention to detail and dependability, with duties including travel coordination, purchasing, event support and records management.

Work hours are 8:00 AM–5:00 PM, Monday through Friday, with some evenings and weekend flexibility.

Qualifications

• Minimum: high school diploma or G.E.D. and 2-3 years of administrative/office experience.

Responsibilities

• Coordinates travel arrangements for department staff attending conferences, trainings and seminars, including reservations, itineraries and expense reporting.
• Submits purchase orders, processes invoices, prepares check requests and reconciles credit card statements.
• Assists department and City staff with City-sponsored events, including contact with vendors, participants, judges and staff.
• Compiles various reports and materials for department proposals and meetings.
• Records and posts meeting agendas and minutes.
• Orders, stocks and maintains office supplies to support daily operations.

Skills

Organized

Detail oriented

Dependable

Education

High school diploma or GED

Job description

Administrative Assistant - Parks and Rec

The City of Lenexa Parks and Recreation Department is currently accepting applications for an Administrative Assistant who is motivated to be a public servant and join our team. The ideal candidate will be:

• organized
• detail oriented
• dependable

This position works out of the Lenexa Rec Center Monday through Friday, 8:00 AM - 5:00 PM. This position requires the flexibility to work some nights and weekends.

Job Summary

This position performs a variety of administrative, clerical and customer service duties in support of department operations, staff, advisory boards and special events. Responsibilities include processing financial transactions, coordinating travel arrangements, maintaining records and meeting documentation and providing assistance to citizens, vendors and City staff.

Essential Functions, Duties and Responsibilities

• Coordinates travel arrangements for department staff attending conferences, trainings and seminars, including reservations, itineraries and expense reporting.
• Submits purchase orders, processes invoices, prepares check requests and reconciles credit card statements.
• Assists department and City staff with City-sponsored events, including contact with vendors, participants, judges and staff.
• Compiles various reports and materials for department proposals and meetings.
• Primary liaison for the Parks & Recreation Advisory Board and works with the Lenexa Arts Council.
• Records and posts meeting agendas and minutes.
• Orders, stocks and maintains office supplies to support daily operations.
• Drives City and/or personal vehicle to perform essential functions of position.

Environmental and Physical Factors

Work is performed in a standard office environment; however, mobility to move about the parks and recreation facilities as needed is required. This position requires the ability to sit for prolonged periods and visual acuity to review information.

Qualifications

Minimum: high school diploma or G.E.D. and 2-3 years of administrative/office experience.

Compensation and Benefits

Range of pay for this position is $21.79 to $25.26 dependent on qualifications and directly related experience. This is a non-exempt position and is eligible for overtime pay.

• Free or low cost on-site medical clinic
• Six weeks paid parental leave
• 4% employer retirement contribution with optional 2% match
• Tuition reimbursement up to $4,500 per year
• Additional personal leave during first year of employment for new employees
• Minimum 2 weeks' vacation for first year

City of Lenexa strives to be an inclusive place to work. Offers of employment are conditional upon successful completion of pre-employment drug screen and background check. Candidates with prior criminal convictions are encouraged to submit applications for positions where they meet the minimum and/or desired qualifications and will not automatically be excluded from the recruitment process.