Administrative Assistant – Operations

Jobtailor; Minnesota; On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Minnesota seeks an experienced administrative professional to partner with senior leaders, manage calendars and priorities, and coordinate meetings, travel, and logistics across multiple stakeholders.

You will prepare reports, presentations, and business correspondence, handle expense reporting, and support special projects within Global Trade & Standby Services, helping the team stay organized and focused.

Qualifications

• High school diploma or equivalent.
• Typically five or more years of administrative and support staff experience.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Strong written and verbal communication skills.
• Ability to interpret data, generate reports, and support business needs.
• Experience supporting senior leaders in a fast-paced corporate environment.

Responsibilities

• Partner closely with senior leadership to manage calendars, priorities, and scheduling across multiple stakeholders.
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail.
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making.
• Manage expense reporting and administrative workflows with a focus on timeliness and quality.
• Support special projects and contribute to team initiatives within Global Trade & Standby Services.
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused.
• Serve as a key point of coordination across internal partners and teams.

Skills

Communication

Data interpretation

Report generation

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

Responsibilities

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making
• Manage expense reporting and administrative workflows with a focus on timeliness and quality
• Support special projects and contribute to team initiatives within Global Trade & Standby Services
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused
• Serve as a key point of coordination across internal partners and teams

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Certifications & Qualifications

• high school diploma