Administrative Assistant - Operations

Apartment Services; Cockeysville (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Benefits

8 Paid Holidays

Paid Funeral Leave

Jury Duty Leave

401(k) options

Discounted Housing

Employee Recognition Program

Job summary

Apartment Services, Inc. in Hunt Valley, MD, seeks an Administrative Assistant to provide administrative and operational support to the leadership team in a fast-paced, professional office environment.

You will manage calendars, travel, meetings, and prepare reports and presentations while coordinating events and onboarding. The role requires discretion, strong organization, and the ability to juggle multiple priorities across departments.

Qualifications

• Experience in executive support, office administration, operations.
• Property management industry experience.
• Experience with Yardi or other property management software.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional, polished, and customer-focused attitude.
• Self-motivated with the ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to the Executive Team.
• Manage executive calendars, meetings, and travel arrangements.
• Coordinate meetings, prepare agendas, record meeting minutes, and distribute follow-up items.
• Prepare, proofread, and format reports, presentations, spreadsheets, and correspondence.
• Coordinate company meetings, training sessions, conferences, and special events.
• Track projects, deadlines, and executive action items.
• Handle confidential information with professionalism and discretion.
• Serve as a liaison between executives and internal departments.
• Assist with onboarding coordination, interview scheduling, and recruiting support.
• Coordinate vendor communications, catering, and meeting logistics.
• Process purchase requests, petty cash requests, expense documentation, and operational paperwork.
• Create and maintain reports, spreadsheets, filing systems, and operational records.
• Support departments including Human Resources, Marketing, Training, Operations, Property Management, and Maintenance.
• Maintain executive offices, conference rooms, and shared administrative spaces.
• Order and maintain office, meeting, and kitchen supplies.
• Provide front office administrative coverage as needed.
• Assist with special projects and company initiatives.

Skills

Executive support

Office administration

Operations coordination

Property management

Yardi software

Microsoft Office

Time management

Communication skills

Confidentiality

Self-motivation

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Yardi software

Microsoft Office

Calendar/travel tools

Job description

Administrative Assistant – Multi-Family Property Management / Operations

Apartment Services, Inc. – Hunt Valley, MD
Full-Time | Professional Office Environment

Join Our Team: Apartment Services, Inc. is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to our leadership team. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, coordinating projects, and supporting company operations across multiple departments. You'll work closely with the Executive Assistant and Executive Team to help ensure the organization runs efficiently.

What You'll Do

• Provide administrative support to the Executive Team
• Manage executive calendars, appointments, meetings, and travel arrangements
• Coordinate meetings, prepare agendas, record meeting minutes, and distribute follow-up items
• Prepare, proofread, and format reports, presentations, spreadsheets, and correspondence
• Coordinate company meetings, training sessions, conferences, and special events
• Track projects, deadlines, and executive action items
• Handle confidential information with professionalism and discretion
• Serve as a liaison between executives and internal departments
• Assist with onboarding coordination, interview scheduling, and recruiting support
• Coordinate vendor communications, catering, and meeting logistics
• Process purchase requests, petty cash requests, expense documentation, and operational paperwork
• Create and maintain reports, spreadsheets, filing systems, and operational records
• Support departments including Human Resources, Marketing, Training, Operations, Property Management, and Maintenance
• Maintain executive offices, conference rooms, and shared administrative spaces
• Order and maintain office, meeting, and kitchen supplies
• Provide front office administrative coverage as needed
• Assist with special projects and company initiatives

What We’re Looking For

• Experience in executive support, office administration, operations, or administrative coordination
• Property management industry experience
• Experience with Yardi or other property management software (Yardi strongly preferred)
• Strong organizational, communication, and time management skills
• Excellent attention to detail and ability to manage multiple priorities
• Ability to maintain confidentiality and exercise sound judgment
• Professional, polished, and customer-focused attitude
• Self-motivated with the ability to work independently and as part of a team
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams
• Ability to quickly learn new software and business systems

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Minimum of 2 years of administrative, executive support, or operations experience
• Valid driver's license and reliable transportation
• Ability to sit for extended periods and work on a computer
• Ability to occasionally lift up to 20 poundsProfessional appearance and communication skills
• Reliable phone and email communication
• 8 Paid Holidays
• Paid Funeral Leave & Jury Duty Leave

Health Benefits (eligible 1st of month after 60 days):

• Employer-paid Life Insurance
• Voluntary Life Insurance options
• Short-Term & Long-Term Disability
• Flexible Spending Account (FSA)
• Traditional & Roth 401(k) options
• Employee Recognition Program
• Discounted Housing (more information available at interview)