Administrative Assistant — Office & Project Support

Mt. Carmel Stabilization Group, Inc.; Mount Carmel (IL); On-site; USD 17,000 - 28,000; Full time

Job summary

Mt. Carmel Stabilization Group is seeking an Administrative Assistant to support daily office operations and assist leadership and staff with administrative tasks that help keep projects and business operations running smoothly.

This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The role focuses on office coordination, data entry, and supporting accounting/payroll teams as needed.

Qualifications

• High school diploma required; associate’s degree or business-related education preferred.
• Previous administrative or office support experience preferred.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• The Administrative Assistant provides general administrative and clerical support to company leadership and staff, maintaining organization and documentation.
• Assist with communication and support various administrative processes related to operations.
• Handle multiple tasks in a fast-paced environment with strong attention to detail.
• Administrative Support: support leadership and staff, answer calls and emails, schedule meetings and events, maintain filing systems, distribute internal documents.
• Office Coordination: manage office supplies, organize records, data entry, document management, coordinate logistics.
• Operational Support: assist with reports, spreadsheets, and accounting/payroll tasks as needed, maintain employee records.
• Communication & Coordination: act as a point of contact for internal/external communications, coordinate with office and field personnel, maintain confidentiality.

Skills

Organizational skills

Multitasking

Communication

Confidentiality

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Mt. Carmel Stabilization Group is seeking an Administrative Assistant to support daily office operations and assist leadership and staff with administrative tasks that help keep projects and business operations running smoothly.

This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The role focuses on office coordination, data entry, and supporting accounting/payroll teams as needed.