Administrative Assistant – Office Operations & Document Control

RK&K; Tampa (FL); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

Paid time off

Tuition reimbursement

Health, dental, vision, life, and disa

Paid parental leave

Wellness programs and employee groups

Career Development

401(k) Matching

Paid Holidays

Much, much more!

Job summary

RK&K is a full-service engineering and construction management firm seeking an Office Administrator in Tampa. The role involves coordinating with vendors for office supplies, managing phones, mail, shipping, and printing, and supporting scheduling and meeting logistics.

The position emphasizes document control, expense reporting, and strong time management in a fast-paced environment with opportunities for professional growth and participation in a broad range of office operations.

Qualifications

• Two years professional office administration experience.
• High school diploma or equivalent.
• Microsoft Word and Excel skills with working knowledge of other Microsoft Office products.
• Ability to exercise sound judgment in managing confidential or sensitive information.
• Excellent oral and written communication skills.
• Excellent interpersonal and professional skills.
• Ability to work in a fast-paced and demanding environment.
• Excellent time management skills and ability to multi-task.
• Highly organized and meticulous attention to detail.

Responsibilities

• Completing orders and coordinating with vendors for office supplies, project materials.
• Creating and managing expense reports.
• Managing phones, mail, and shipping, printing.
• Assisting with scheduling meetings.
• Office/facilities communication, work orders.
• Printer/Copier/IT communication and support.
• Conference and training registrations.
• Project document control & document management support.

Skills

Office administration

Word processing

Communication

Interpersonal skills

Time management

Detail oriented

Multitasking

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Other MS Office

Job description

RK&K is a full-service engineering and construction management firm seeking an Office Administrator in Tampa. The role involves coordinating with vendors for office supplies, managing phones, mail, shipping, and printing, and supporting scheduling and meeting logistics.

The position emphasizes document control, expense reporting, and strong time management in a fast-paced environment with opportunities for professional growth and participation in a broad range of office operations.