Administrative Assistant/Office Manager

Infuse; Boca Raton (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Infuse in Boca Raton seeks a proactive Operations Support to assist the executive team. This full-time position involves managing tasks, scheduling, and ensuring smooth office operations. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

You will be responsible for coordinating logistics, managing travel, and using technology to improve efficiency. Proficiency in Russian is a plus, aiding communication with Russian-speaking team members. Join us in a supportive and diverse workplace environment.

Qualifications

• Detail-oriented and dependable with strong follow-up skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Experience in executive support or operations is a plus.

Responsibilities

• Support the executive team and office operations efficiently.
• Coordinate tasks and ensure timely completion of requests.
• Manage travel arrangements and administrative coordination.

Skills

Responsibility

Organization

Follow-up

Communication

Tech-savvy

Job description

INFUSE is a demand generation company providing solutions to B2B organizations. We help clients and partners to deliver audience, buyers, and account engagement that meets their goals. With a global team operating across more than 60 countries, the company has been recognized multiple times on the prestigious Inc. 5000 list, and has received over 60 other industry awards, including Inc. Best Workplaces.

This is not a traditional “manage the calendar and order lunch” role. We are looking for a highly responsible, organized, and proactive person who can help keep day‑to‑day operations running smoothly and make sure nothing falls through the cracks.

This is a full‑time, in‑office position in Boca Raton, Monday through Friday, from 9:00 AM to 6:00 PM, with a lunch break of 1:00 PM to 2:00 PM. During working hours, the person will be expected to provide responsive operational and administrative support across a wide variety of corporate matters.

WHAT YOU’LL DO

• Support the executive team and office operations with responsiveness, accuracy, and strong follow-through
• Coordinate tasks, track action items, send reminders, and ensure timely completion of ongoing requests
• Maintain organized task lists, notes, documents, and follow‑ups
• Help schedule meetings, coordinate logistics, and support the executive team with various projects
• Provide on‑site support during meetings and internal events in Florida and out of state as well
• Manage travel arrangements and administrative coordination as needed
• Assist with expense reporting and other operational processes
• Use AI tools and productivity platforms to improve efficiency, summarize information, draft communications, and stay organized
• Be someone the team can rely on to proactively handle issues and help keep operations moving smoothly

WHO YOU ARE

• Extremely responsible, detail‑oriented, and dependable
• Methodical, organized, and good at keeping track of multiple moving pieces
• Strong at follow‑up and communication, you don’t let things get lost or forgotten
• Comfortable working in a fast‑paced office environment
• Able to take ownership of tasks and follow them through to completion
• Tech‑comfortable and able to quickly learn new tools and systems
• Experience in executive support or operations is helpful, but not required
• Discretion, professionalism, and reliability are essential
• Proficiency in Russian is a plus, particularly for candidates supporting our Russian‑speaking team members and stakeholders

We are looking for someone who is proactive, responsive, and genuinely committed to helping the team operate effectively every day.

We are an Equal Opportunity Employer. We make hiring decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other characteristic protected under applicable law. We welcome applicants from all backgrounds and believe that diversity of experience, culture, and perspective makes us stronger.