Administrative Assistant, Occupational Health Scheduling

Montefiore Medical; City of Mount Vernon (NY); On-site; USD 40,000 - 54,000; Full time

Job summary

Montefiore Mount Vernon is seeking an Administrative Assistant to support Occupational Health Services clinicians, leadership, associates and external partners. The role coordinates scheduling, employee health records, onboarding support, workers’ compensation documentation, reporting, and customer service to sustain efficient OHS operations.

Candidates should have strong organization, discretion, and the ability to manage multiple priorities in a fast-paced healthcare setting.

Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative or healthcare experience.
• Experience using Microsoft Office and electronic medical records.
• Strong organizational, communication and multitasking skills.
• Ability to handle confidential health information with discretion.

Responsibilities

• Coordinate day-to-day OHS administrative functions for efficient operations.
• Manage high-volume scheduling for health assessments and follow-ups.
• Support onboarding, pre-placement workflows, and workers’ compensation processes.
• Maintain HIPAA-compliant employee health records in Epic and Cority.

Skills

Microsoft Office

Electronic medical records

Organization

Communication

Multitasking

Confidentiality

Attention to detail

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Epic EMR

Cority

Job description

Montefiore Mount Vernon is seeking an Administrative Assistant to support Occupational Health Services clinicians, leadership, associates and external partners. The role coordinates scheduling, employee health records, onboarding support, workers’ compensation documentation, reporting, and customer service to sustain efficient OHS operations.

Candidates should have strong organization, discretion, and the ability to manage multiple priorities in a fast-paced healthcare setting.