Administrative Assistant - Nurse Delegation Business

MJGUTENBERG LLLP; Bremerton (WA); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Training & development

Retirement benefits (Roth IRA)

Travel reimbursements

Hybrid work model

Job summary

MJGUTENBERG LLLP in Bremerton, WA, is seeking a reliable Administrative Assistant to support daily office and operational functions for a nurse delegation business. The role focuses on client documentation, communications, and keeping the office running efficiently.

During training, the position is part-time with in-office days; post-training offers hybrid remote work, pay increases, retirement benefits, and performance bonuses. Applicants should be self-motivated and organized.

Qualifications

• Ability to work autonomously, stay organized, and demonstrate self-sufficiency.
• Reliable personal transportation and valid driver’s license for occasional travel.
• Strong computer skills with Google Workspace, Adobe Acrobat, and spreadsheet management.
• Excellent spelling, grammar, and written/verbal communication.
• Able to work 5–8 hour days with accurate daily billing logs.

Responsibilities

• Document Management: Create, update, edit, scan, and file client and administrative documents.
• Paperwork Production: Maintain high accuracy and efficiency in generating required compliance and office documentation.
• Communication: Answer incoming phone calls, take accurate messages, and communicate professionally with clients, staff, and medical personnel.
• Errands & Travel: Occasional errands or visits to client homes/facilities as needed (reliable personal transportation required; mileage reimbursed).
• Billing & Timekeeping: Complete daily work logs for billing purposes and accurately track hours using ADP.
• Self-Management: Independently manage daily tasks, adhere to scheduling guidelines, and take required meal and rest breaks without direct supervision.

Skills

Self-motivation

Independent work

Transportation

Time management

Communication skills

Computer skills

Tools

Google Workspace

Adobe Acrobat

Spreadsheet management

Job description

Benefits:

• Bonus based on performance
• Flexible schedule
• Training & development

Location:

Hybrid / Bremerton, Wa. (In-office training required)

Position Type:

Part-Time during training (Full-Time optional upon completion)

Schedule:

Flexible schedule (8-hour shifts preferred; minimum 5-hour shifts required)

About the Role

We are a growing, small nurse delegation business seeking a reliable, detail-oriented, and self-motivated Administrative Assistant to support our day-to-day office and operational functions. In this role, you will play a crucial part in maintaining client documentation, managing communications, and keeping our business running efficiently.

This position offers a flexible hybrid work model following in-office training, with opportunities for pay increases, bonuses, and retirement benefits.

Key Responsibilities

• Document Management: Create, update, edit, scan, and file client and administrative documents.
• Paperwork Production: Maintain high accuracy and efficiency in generating required compliance and office documentation.
• Communication: Answer incoming phone calls, take accurate messages, and communicate professionally with clients, staff, and medical personnel.
• Errands & Travel: Occasional errands or visits to client homes/facilities as needed (reliable personal transportation required; mileage reimbursed).
• Billing & Timekeeping: Complete daily work logs for billing purposes and accurately track hours using ADP.
• Self-Management: Independently manage daily tasks, adhere to scheduling guidelines, and take required meal and rest breaks without direct supervision.

Requirements & Qualifications

• Self-Motivation & Independence: Ability to work autonomously, stay organized, and demonstrate self-sufficiency (a requirement for full-time advancement).
• Reliable Transportation: Must have a dependable personal vehicle and a valid driver’s license for occasional errands or travel.
• Computer Proficiency: Strong computer skills with hands-on experience using:
  • Google Workspace (Docs, Sheets, Drive, Gmail)
  • Adobe Acrobat (PDF creation, editing, and form management)
  • Spreadsheet management
• Strong Communication Skills: Excellent spelling, grammar, and written/verbal communication skills.
• Time Management: Must be capable of working preferred 8-hour days (minimum 5 hours per day if 8 hours is not feasible) and consistently completing daily billing work logs.

Work Schedule & Location

• Training Period: Requires 3 to 4 days per week in‑office.
• Post-Training: Hybrid remote work arrangement becomes available.
• Shift Duration: 8-hour workdays are preferred. Shift minimum is 5 hours per day.
• Timekeeping: Clocking in/out via ADP, including clocking out for mandatory lunch breaks.

Compensation & Benefits

• Training Pay: $20.00 / hour
• Post-Training Pay: $25.00 / hour (upon successful completion of training and demonstrating full self-sufficiency)
• Retirement: Roth IRA with employer matching
• Additional Incentives: Performance bonuses and periodic raises
• Travel Reimbursements: Paid mileage reimbursement when driving to client homes or conducting business errands

Flexible work from home options available.