Administrative Assistant Nurse Aide Registry

ND Health and Human Services; Bismarck (ND); On-site; USD 38,000 - 52,000; Full time

Job summary

ND Health and Human Services seeks an Administrative Assistant for the Nurse Aide Registry in Bismarck, ND. The role provides administrative support to unit leaders, maintains the registry, and answers status inquiries with strict confidentiality.

Candidates should have an associate's degree and at least one year of clerical experience; healthcare exposure is preferred. Proficiency in Word, Publisher, Excel and PowerPoint is expected, with data entry and purchasing duties as needed.

Qualifications

• Associate's degree with major coursework in accounting, business, public administration, office support, or related field.
• One year of work experience in office support, clerical, or secretarial tasks.
• Experience in a healthcare setting is preferred.

Responsibilities

• Provide administrative assistance to Unit Directors and staff.
• Sustain the Nurse Aide Registry and handle telephone coverage.
• Respond to inquiries about registry status and maintain confidentiality.
• Create/update documents in Word, Publisher, Excel and PowerPoint.
• Support data entry and database maintenance for the registry.
• Prepare requisitions, track POs, and order supplies for the section.

Skills

Verbal communication

Written communication

Attention to detail

Confidentiality

Education

Associate's degree (Accounting, Business, Public Admin, Office Support)

Tools

Word

Publisher

Excel

PowerPoint

Job description

Health Response and Licensure is seeking a Administrative Assistant Nurse Aide Registry in Bismarck, ND.

Key Functions Include

• Providing administrative assistance to Unit Directors and staff.
• Sustaining the Nurse Aide Registry (lead/primary).
• Providing telephone coverage for the Nurse Aide Registry.
• Providing responses to inquiries about the status of individuals on the registry.
• Collecting Nurse Aide Abuse information; initial contacts, abuse allegations, and scanning/sending the information to the correct representative.
• Updating the registry with information as needed.
• Maintaining confidentiality on sensitive and personal information.
• Support for Survey, Certification, Construction and Licensure programs.
• Assisting with newsletters when needed.
• Assisting staff with travel-related functions.
• Use of standard office equipment.
• Creating/updating documents in Word, Publisher, Excel and Power Point.
• Assisting in developing, maintaining databases and data entry.
• Preparing requisitions for printing and purchasing requests along with tracking Purchase Orders (POs) and ordering supplies for the section staff.
• Mailing necessary documents and completing correspondence preparation.

To be considered you are required to have an associate's degree with major coursework in accounting, business, public administration office support, business or office education and one year of work experience performing a variety of office support, clerical, or secretarial work. Experience in a healthcare setting is preferred.

Preferences Will Be Given To Applicants With The Following

• Knowledge of basic accounting procedures.
• Verbal and written communication skills, with the ability to transform ideas into text.
• Ability to maintain accurate records and attend to details.
• Ability to maintain confidentiality.

This position will require a criminal background check.

Location

This position is located within the Health Response and Licensure Section. The responsibilities of this position serve several key roles which support the Health Facilities Unit and the Life Safety and Construction Unit.

About HHS

ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. The keys to success are the 2800 committed, team members who are guided by a simple but powerful belief: when we lead with light, we create systems and services rooted in hope, clarity, and possibility. Their work is supported with more than $6 billion in funding from nearly 400 different federal, state, and special sources.

To succeed in this role, you must lead with LIGHT - leading with hope, instilling purpose and meaning, galvanizing gratitude, honoring health, and talking, walking and teaching civility, kindness and love for all.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.