Academic & Veteran Affairs Compliance Specialist

University of Notre Dame; Notre Dame (IN); Sur place; USD 65 000 - 68 000; Plein temps

Résumé du poste

A prestigious educational institution is seeking an Academic & Veteran Affairs Compliance Specialist. This role manages VA certifications, ensuring compliance with regulations while liaising with departments to support over 400 students in study abroad programs. Ideal candidates possess a master's or bachelor's degree and have 3-4 years of relevant experience. Strong organizational and communication skills are vital, along with familiarity with federal laws regarding education benefits. The position offers a salary of up to $68,000 depending on experience.

Qualifications

• 3 to 4 years of experience in a relevant field.
• Master’s degree preferred, or Bachelor’s with 5 years of similar work.

Responsabilités

• Manage and certify VA certifications under all benefit chapters.
• Ensure compliance with federal and state level VA regulations.
• Work with staff on course creation, registration, and grading.
• Analyze and write reports using IT supported tools.
• Assist students in utilizing VA educational benefits.

Connaissances

Highly organized

Ability to communicate effectively

Knowledge of databases

Ability to multi-task and prioritize

Knowledge of federal laws

Formation

Master’s degree or Bachelor’s degree or advanced certification

Outils

University database

Query tools

Description du poste

The University of Notre Dame, founded in 1842 in Notre Dame, Indiana, is a premier American research university. As a Catholic institution, it uniquely blends faith with intellectual inquiry, striving for excellence in teaching, research, and serving the common good. Notre Dame offers a dynamic and rewarding environment for its diverse community of students, faculty, and staff, who are all dedicated to fostering an inclusive campus and being a force for good in the world. With world-class facilities, acclaimed academic programs, and a strong commitment to innovation and ethical leadership, Notre Dame is an ideal place to make a meaningful impact.

Job Description

The Registrar office is currently looking to add an Academic & Veteran Affairs Compliance Specialist to our team. As primary Veteran Affairs School Certifying Official for the University, manage and certify VA certifications under all benefit chapters, including Post 9/11 GI Bill and Yellow Ribbon. Ensure the University remains in compliance with federal and state level VA regulations. Interpret federal regulations in order to advise University stakeholders on necessary policy changes to remain both a top veteran-friendly university and in compliance with all federal and state regulations. This position entails working with the study abroad assistant directors, deans, and departments in regard to course creation, registration, and grading for over 400+ students in study abroad programs. Responsible for analyzing and writing reports using IT supported reporting tools designed for mining the data and presenting results in report format, assuring the accuracy and completeness of all reports. Providing clarification for and enforcing the University policies and guidelines. Other duties as assigned by the University Registrar.

• Department of Veterans Affairs, Primary School Certifying Official – Communicate and assist potential and current students in completing their application for using VA educational benefits, and confirm the use of those benefits each semester. Utilize a dual certification method to submit enrollment certifications and tuition of all students using the Post 9/11 GI Bill and/or Yellow Ribbon. In addition, certify enrollment for all other VA educational and employment benefit programs (Ch. 35, Ch. 31, Ch. 1606, Ch.30). Regularly audit student course and curriculum changes, and submit amendments and adjustments as necessary. Update VA records for student separations, probation, dismissals, and completion of programs. Work with Student Accounts and Financial Aid for billing processes. Retain records of VA payments and debts, and collaborate with appropriate offices to ensure timely processing.
• ND Global – This position entails working with the study abroad assistant directors, deans, and departments in regard to course creation, registration, and grading for 400+ students each semester in the study abroad programs. Serve as liaison and consultant with the NDG Office. Acquire information from study abroad program directors. Interpret and enforce all academic rules regarding registration, course creation, grading, pass/fail and overload approvals, and academic honor posting. Process data for all study abroad programs. Maintain study abroad course database of host and ND course information. Train new NDG staff, Departments, Core Curriculum Committees, and Advisors on NDG eForm application.
• Department of Veteran Affairs, Compliance – Ensure the University remains in compliance with state of Illinois and Indiana State Approving Agencies by providing annual catalog reviews of all University programs – degree seeking and non-degree. In addition, keep accurate records of all students using VA educational benefits via Onbase, to be prepared for state and federal audits. Attend regular training on new federal regulations; interpret federal regulations in order to advise University stakeholders on necessary policy changes to remain a veteran-friendly university, and ensure the University remains in compliance with federal regulations. Collaborate with peer institutions regarding military data and services.
• Report writing – Responsible for analyzing and writing reports using IT supported reporting tools designed for mining the data and presenting results in report format. Assuring the accuracy and completeness of all reports. Create and run audits and reports on student data for a variety of campus offices. Perform error checking on validity and completeness of data displayed in reports. Understand the data sources. Discover and implement new technologies and reports to make the work more automated and auditable.
• Provide support for the Office of the Registrar and the University as a whole. Providing clarification for and enforcing the University policies and guidelines. Other Registrar duties as assigned.

RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application.

Qualifications

• Education Qualifications: Master’s degree or Bachelor’s degree or advanced certification beyond Bachelor’s
• Experience: 3 to 4 years
• Degree Qualifications: Master’s degree or Bachelor’s degree (with 5 years of similar work)
• Skill Qualifications: Highly organized, motivated, self-directing, ability to multi-task and prioritize, communicate effectively orally and in writing, work independently and as a team, knowledge of databases using query tools and applications, knowledge of University database, ability to adapt and integrate changing and developing technologies, proficient understanding of federal laws such as Isakson and Roe, Colmery Act, FERPA and SEVIS and ability to interpret them, ability to work under tight deadlines, effectively manage and oversee group projects.

Additional Information

Pay range: Up to $65,000-$68,000, commensurate with experience.

Please submit your application by April 1.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.