Administrative Assistant NEW

Dutech Systems; Boston, Northern (MA, KY); Hybrid; USD 65,000 - 100,000; Full time

Job summary

Dutech Systems is seeking an experienced Executive Assistant to support C-level executives in a fast-paced environment. You will manage calendars, meetings, and communications, coordinate logistics, and prepare high-level documents and presentations.

The role requires discretion, professionalism, and the ability to work independently as part of a broader administrative team. Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint) and strong communication skills are essential.

Qualifications

• 2+ years experience supporting C-level executives.
• Strong calendar and complex meeting management experience.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Strong problem-solving, decision-making, and follow-through abilities.
• Ability to meet deadlines and manage competing priorities.
• High level of discretion when handling confidential information.
• Proficiency with Microsoft Office 365, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage executive calendars, meetings, appointments, and related communications.
• Resolve scheduling conflicts and prioritize competing requests.
• Maintain conference room calendars and coordinate meeting logistics.
• Prepare and distribute meeting agendas and follow-up communications.
• Manage written and verbal correspondence with confidentiality and discretion.
• Prepare presentations, agendas, reports, and executive-level documents.
• Format and edit documents using Microsoft Word, PowerPoint, and Excel.
• Provide administrative support to management staff and senior executive assistants.
• Provide front desk coverage for the Executive Office as needed.
• Handle confidential information and sensitive communications appropriately.
• Support additional administrative projects and responsibilities as assigned.

Skills

Calendar management

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Independent worker / team player

Problem solving

Deadline-driven

Tools

Microsoft Office 365

Word

Excel

PowerPoint

SharePoint

Job description

• Manage executive calendars, meetings, appointments, and related communications.
• Resolve scheduling conflicts and prioritize competing requests.
• Maintain conference room calendars and coordinate meeting logistics.
• Prepare and distribute meeting agendas and follow-up communications.
• Manage written and verbal correspondence with confidentiality and discretion.
• Prepare presentations, agendas, reports, and executive-level documents.
• Format and edit documents using Microsoft Word, PowerPoint, and Excel.
• Provide administrative support to management staff and senior executive assistants.
• Provide front desk coverage for the Executive Office as needed.
• Handle confidential information and sensitive communications appropriately.
• Support additional administrative projects and responsibilities as assigned.

Required/Preferred Qualifications:

• Minimum 2 years of experience supporting C-level executives.
• Strong calendar and complex meeting management experience.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Strong problem-solving, decision-making, and follow-through abilities.
• Ability to meet deadlines and manage competing priorities.
• High level of discretion when handling confidential information.
• Proficiency with Microsoft Office 365, Word, Excel, PowerPoint, and SharePoint.