Administrative Assistant - Multi-Dept Office & Events

Carleton College; Northfield (MN); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

403(b) retirement plan

Medical, dental, vision insurance

Paid time-off (25 days)

Job summary

Carleton College in Northfield, Minnesota, seeks an Administrative Assistant to support the Sociology and Anthropology, Gender, Women’s and Sexuality Studies, and Latin American Studies departments. The role manages the office and coordinates communications for the chair, program director, faculty, and staff.

The position is 0.80 FTE with a total of 40 hours per week during the academic year, and an hourly rate of $25.00.

Qualifications

• Post-high school education with five or more years of related full-time professional experience.
• Proficient with Google Office Suite and Microsoft applications (Excel, Word, PowerPoint).
• Ability to learn Workday, Canva, WordPress and related tools on the job.

Responsibilities

• Oversee day-to-day office operations for the department chair and program director.
• Schedule meetings, draft agendas, and prepare minutes.
• Plan events and coordinate logistics for departmental activities and visits.
• Supervise student workers assisting faculty with teaching and research tasks.
• Maintain department websites and communications; manage budget tracking and reimbursements.

Skills

Google Office Suite

Excel

PowerPoint

Word

Workday

Canva

Wordpress

Education

Associate's Degree

Bachelor's Degree

Tools

Google Docs

Sheets

Office 365

Canva

WordPress

Workday

Job description

Carleton College in Northfield, Minnesota, seeks an Administrative Assistant to support the Sociology and Anthropology, Gender, Women’s and Sexuality Studies, and Latin American Studies departments. The role manages the office and coordinates communications for the chair, program director, faculty, and staff.

The position is 0.80 FTE with a total of 40 hours per week during the academic year, and an hourly rate of $25.00.