Administrative Assistant - MOP135611

UC San Diego; San Diego (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

UC San Diego seeks an Administrative Assistant for a critical role supporting the Environmental Services department. This position focuses on ensuring efficient administrative transactions and reporting while maintaining relationships across diverse groups. Candidates should possess strong MS skills and the ability to manage complex issues effectively. Employment is subject to background checks and physical exams, with flexible hours based on business needs.

Qualifications

• At least 2 years of administrative or related clerical experience.
• High proficiency with MS software and web-based applications.
• Ability to handle complex issues and maintain relationships.

Responsibilities

• Analyze problems and resolve business issues independently.
• Prepare reports in Excel and PowerPoint.
• Manage data collection from various sources.

Skills

Communication

Organizational Skills

Problem Solving

Education

Bachelor’s Degree

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Healthcare Linen Management Software

Job description

Join to apply for the Administrative Assistant - MOP135611 role at UC San Diego

The Environmental Service Administrative Assistant II is responsible for administrative transactions including analyzing problems, resolving business issues, and providing information as required. The role includes preparing reports in Excel and PowerPoint, analyzing problems independently, and managing data collection and coordination from various sources. Responsibilities also include processing system-wide transactions such as lab coat orders and determining procedural methods of work.

The position requires determining procedures, coordinating work phases, and applying standard rules and regulations to individual problems. Performs other related duties as assigned.

Minimum Qualifications

• At least two (2) years of administrative or related clerical experience.
• High proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.
• Ability to handle complex issues responsibly and maintain excellent relationships with diverse groups.
• Excellent verbal and written communication skills, capable of articulating complex ideas.
• Strong organizational and coordination skills.

Preferred Qualifications

• Bachelor’s Degree.
• Experience in environmental services operations or in a large healthcare system.
• Experience with healthcare linen management software (Linen Helper(tm)) and environmental services software (ESCt(tm), BedTracking).

Additional Conditions

• Ability to work various hours and locations based on business needs.
• Employment is subject to background checks and physical exams.

The job is active, with a filing deadline of 06/24/2025, and is not expired.